Resilience Team Administrative Assistant

in Maidstone, South East England

An exciting opportunity has arisen for an individual to undertake the role of Administrative Assistant in the Kent Resilience Team.

Applications are invited from suitably qualified candidates for this excellent opportunity to work in the forward-thinking multi-agency Kent Resilience Team (KRT). The role provides a great opportunity for multi-agency working, not just within the KRT, but with all category 1 and 2 responder agencies and the voluntary sector. You will play an important role in supporting the delivery of preparedness, response, and recovery from emergencies or other major events affecting the County.

The role requires the successful candidate to provide a comprehensive, effective and efficient administration service for the Kent Resilience Forum (KRF).

You will work closely in support of the wider KRF providing a full range of secretarial services, including word processing, preparing correspondence and high-quality documentation, producing charts and PowerPoint presentations, and coordinating appointments and meetings.

You will also respond to general telephone inquiries and external emails, using discretion to provide appropriate assistance to the KRT and wider KRF, to support the smooth running of the Forum.

You will organize and maintain administrative systems and procedures for the Forum, ensuring that documentation, information, and files can be appropriately and readily retrieved. You will co-ordinate and maintain relevant diaries as directed, arranging appointments and other engagements, ensuring that the Support Unit Manager is appropriately briefed. You will also support office management with the monitoring and ordering of stationery and consumables.

You will support the KRT Trainers in the delivery of training courses and products to KRF Partners. This will include arranging the provision of training venues, catering, and joining instructions. You may also provide administrative support to the Forum at training events within the local area.

You will support senior managers in arranging and delivering key meeting structures within the Forum, preparing papers, taking notes, and collating minutes.

When the Forum is responding to emergencies, you may support the operational response by providing support services within a Multi-Agency Information Cell, which will operate from your normal place of work.

You will be able to demonstrate experience of strong business process skills. Good IT skills and strong practical ability in the use of Microsoft Office products are essential.

This opportunity would suit a highly motivated and dynamic individual who is keen to bring their wide experience and abilities to working within a team that is focused on building stronger multi-agency partnerships and playing a key role in delivering effective resilience structures for Kent.

You will have the following skills, which are essential for the role:

  • Good general education (ideally to GCSE standard level or equivalent), including English Grade C (or equivalent) or above
  • Strong practical knowledge of computer systems, including Microsoft Word, Excel, and PowerPoint, and the ability to rapidly familiarise self with new and emerging technology
  • Excellent written and verbal communication skills. The ability to use word processing skills with a high degree of accuracy
  • The ability to work on own initiative with a practical approach to problem-solving, a high degree of motivation, flexibility, and the ability to deal with competing demands, effectively prioritizing workloads and managing deadlines.

The following skills are also desirable for the role (though training could be given in these areas for candidates who are otherwise suitably qualified).

  • Previous experience of successfully working in a partnership environment as part of a team
  • Knowledge of Data Protection principles
  • An understanding of Civil Contingencies and the role of the Local Resilience Forum

The role will be subject to a shortlisting process.

Candidates who are successful in the shortlisting process will be invited to attend an assessment session. This will incorporate a competency-based interview and a short assessment exercise. Assessment candidates will be given advance notice of the assessment subject.

The role will offer flexibility in terms of place of work, including the potential to work from home for those who would like to. If home working is agreed upon for the successful candidate, there will be a requirement to regularly attend a contractual workplace location on average one or two days a week, as agreed with the line manager. Currently, the designated contractual workplace for this role is located at Tovil, Maidstone.

Other Details

  1. Salary £20,196 - £23,292 per annum
  2. Job Type Full Time
  3. Map Location Palace Ave Maidstone ME15 6NF
  4. Category Admin & Office
  5. Posted 1 month ago