Sheriff's Records Officer Iii

County of Sacramento
Full Time, Permanent $93,876 - $114,109 Per year CA 4500 Orange Grove Ave, Sacramento, CA 95841, United States Apply before 7/5/2024 5:00


Come join one of
This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on:

 5/30/24, 6/6/24, 7/5/24 (final)
Under general direction, Sheriff's Records Officer III performs highly complex, specialized and technical, supervisory, and/or budgetary law enforcement support duties that have considerable departmental and/or regional impact.

Examples of Knowledge and Abilities

Knowledge of 

  • Advanced principles and procedures of budget preparation and control
  • Organizational structure of the Sheriff's Department
  • Development and implementation of policies and procedures
  • General accounting, financial and statistical recordkeeping
  • Basic arithmetic, including percentages, fractions and decimals
  • Methods and techniques of conducting analytical studies
  • Correct English usage including grammar, punctuation, and spelling
  • Terminology used in law enforcement and the criminal justice system
  • County purchasing policies and procedures
  • Fixed asset inventory control and space management
  • Principles and practices of supervision, training, and personnel management
  • Principles and practices of leadership, motivation, team building and conflict resolution
Ability to
  • Perform complex budget analysis, preparation, and monitoring
  • Communicate effectively, orally and in writing
  • Read, understand and interpret contract terms and conditions
  • Develop regulations, policies, and procedures
  • Ensure compliance with policies and procedures
  • Maintain accurate documentation and records
  • Write logical, comprehensive, and concise reports
  • Establish and maintain effective working relationships
  • Work under stress and time constraints
  • Supervise, prioritize, and balance the work of staff to assure timely accomplishment of assigned workload
  • Train and evaluate staff
  • Coordinate and schedule work, assignments, and activities
  • Maintain courteous and cooperative behavior in adverse situations
  • Read, analyze and interpret data from multiple sources
  • Read, understand, interpret and apply departmental policies, rules, law enforcement codes, and ordinances

Employment Qualifications

Minimum Qualifications 

Two years of full-time experience in the class of Sheriff's Records Officer II or Administrative Services Officer II in Sacramento County service.


Two years of full-time experience preparing departmental budget; supervising staff; office management in areas such as equipment, supplies, personnel, and contracts; and research, development and implementation of policies, programs, organization and work procedures in Sacramento County service.

Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable.  Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

General Qualifications 

License Requirement: Possession of a valid California driver license, Class C or higher, is required prior to appointment to this class. Failure to maintain a valid license may constitute cause for personnel action. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Physical Requirements: Stand, walk, and/or sit for long periods of time.

Working Conditions:

  • Work various shifts to provide 24-7 coverage, including nights, weekends and holidays
  • Work in a detention facility and be in direct contact with inmates
  • Potential exposure to hazardous materials including bodily fluids
  • Work in hot or cold conditions for extended periods of time
  • Wear and maintain a designated Sheriff's Department uniform
Criminal History and Background Check: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors' Resolution No. 82-602, Personnel Policies and Procedures B-5, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

Probationary Period 
The probationary period for this classification is six (6) months.

Application and Testing Information

 Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by on the posted cut-off date. Click  to apply.    

  • Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. 
  • Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
  • Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
  • Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
  • A resume may be included with your application, however it will not substitute for the information requested on the application.

 Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.  Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.    All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.  This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.  All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.   Click for Frequently Asked Questions (FAQ's)   For more information, please review the  and submit an Employment Exam Reasonable Accommodation