Staff Services Assistant

County Of Maui
Full Time, Permanent $3,589 Per month HI Maui County, HI, USA
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Overview

Plans, organizes and assists in administrative services; may supervise a clerical assistant; and performs other related duties as assigned.
 
Distinguishing Characteristics:
 
This class is distinguished by its responsibility for assisting in administrative services in support operations and activities in a division, including significant participation in budgetary and fiscal matters, purchasing, contracts, personnel, and other administrative functions.

Examples of Duties

The following are examples of duties and are not necessarily descriptive of any one position in this class.  The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

  • Drafts budget estimates for supplies and equipment in the required format for discussion and revision with division head;
  • Proposes expenditure plan for approval based on allotment;
  • Establishes recordkeeping of encumbrances and expenditures, reports possible shortfalls, etc.;
  • Maintains fund expenditure controls on County projects;
  • Reviews requests for payment, insuring charges to the appropriate projects and accompanied by appropriate documentation and approvals;
  • Manages and maintains all files in the division;
  • Assists unit staff in preparing reports, project specifications, change orders, etc.;
  • May serve as secretary to advisory commissions and committees as necessary;
  • May take and transcribe minutes of meetings and hearings; insures that agendas, announcement of meetings and notifications of affected persons are completed and in compliance with laws, ordinances, rules and regulations;
  • Maintains control on correspondence requiring response;
  • Maintains operating manuals;
  • May supervise others;
  • Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience:  A combination of education and experience substantially equivalent to graduation from high school and four (4) years of office and administrative work experience which would have included records and file maintenance, document processing, and related services, and responsibility for budget preparation or fiscal recordkeeping, or inventory control or personnel services.
 
License Requirement: Possession of a valid motor vehicle driver's license equivalent to State of Hawaii Type 3 may be required for specific positions.
 
Knowledge of:  office practices and procedures, including records maintenance and filing, document processing, and related services; the use and operational maintenance of standard office equipment; administrative services, including fiscal recordkeeping, purchasing, inventory and personnel recordkeeping.
 
Ability to:  plan, organize, and carry out a variety of basic administrative service functions and activities; learn budget preparation and expenditure control; learn and understand office automation; understand general organization functions and activities; deal with a variety of administrative services and seek advice and assistance as necessary; deal effectively with staff and schedule and coordinate work in order to meet established deadlines; give and receive oral and written instructions and direct the work of others as required.
 
Selected Certification:  Certain positions allocated to this class may be required to take dictation at a minimum rate of 80 words per minute.
 
Health and Physical Condition:
 
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
 
Physical Effort Grouping:  Light

Supplemental Information

SKILLS ASSESSMENT:
Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site.
 
 

APPLICATIONS MAY BE FILED ONLINE AT: 

If you have never applied for a job using the NEOGOV system, you must create an account.  You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.

EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY

The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: 

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