Secretary I

County Of Maui
Full Time, Temporary $3,730 Per month HI 700 Halia Nakoa St STE 2, Wailuku, HI 96793, United States
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Overview

IMMEDIATE VACANCIES:
Maui Emergency Management Agency
Department of Housing and Human Concerns

Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical staff; and performs other related duties as required.
 
Distinguishing Characteristics:
 
These classes include positions which involve the performance of secretarial services as a primary work assignment along with clerical and routine administrative services for the head of a division or office in a department or agency.  Responsibilities may also include providing secretarial and clerical support services to a board or commission.
 
These classes differ from the Clerk-Stenographer and Office Operations Assistant classes in that the Clerk-Stenographer and the Office Operations Assistant classes perform clerical work in support of an office function and may incidentally perform various secretarial tasks.
 
Grade Level Standards:
 
Grade I:   This class is distinguished by its responsibility for providing secretarial services to the head of a division or office in a department or agency having moderately intense managerial functions and coordinative requirements by reason of the staff size and/or variety and diversity of functions.

Examples of Duties

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

  • Organizes and coordinates matters that require executive attention;
  • Searches files and assembles background materials and information for executive action or decisions;
  • Summarizes and briefs materials;
  • Gives information to the public or others based upon the knowledge of departmental functions, organization, regulations and the superior's thinking and attitude;
  • Reads incoming correspondence and other material, screens out those which can be disposed of personally or routed to other personnel for action;
  • Answers routine correspondence independently and writes letters from general oral and written instructions;
  • Keeps the supervisor's calendar and schedules and adjust appointments and conferences;
  • Arranges dates and places for meetings and notifies those who are to attend;
  • May take and transcribe dictation of letters, reports and other materials;
  • May attend board or commission meetings and take and transcribe minutes of proceedings;
  • May prepare agendas, notices and minutes of hearings and/or meetings for distribution;
  • Establishes and maintains files of confidential correspondence, reports, minutes and other materials;
  • May supervise clerical employees by scheduling, assigning and reviewing their work;
  • May keep records of expenditures and assist in budget preparation;
  • Performs other duties as assigned.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding and:


Grade I:  three (3) years of secretarial, stenographic or substantive clerical experience.


License Requirement: A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute must be presented at the time of filing. Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) as applicable to the position.



Knowledge of: Business English/ spelling, arithmetic; general and special office practices and procedures as they relate to operations; the operation and operational maintenance of various office machines and equipment including a personal computer; secretarial principles and practices; principles and practices of supervision.



Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute; understand and interpret laws, ordinances, rules and regulations; plan, organize and carry out a broad range of secretarial functions; learn and effectively use word processing and other software applications; summarize and brief materials; deal tactfully and effectively with employees and the public; work harmoniously with others.



Physical Requirement:



Persons seeking appointment to a position in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.



Physical Effort Grouping: Light

Supplemental Information

SKILLS ASSESSMENT:
 Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site.
 
 
 TEMPORARY POSITIONS:
 Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. 

APPLICATIONS MAY BE FILED ONLINE AT: 

If you have never applied for a job using the NEOGOV system, you must create an account.  You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.

EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY

The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: 

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