Recreation: Project/grant Assistant

City of Sunnyvale
18 years old minimum ageTwo years or summer seasons of experience in recreation programsTwo years or summer seasons of supervision of staff or volunteers Must have availability to work during program per week $25 - $28 Per hour CA Sunnyvale Public Library, 665 W Olive Ave, Sunnyvale, CA 94086, United States


Recreation Project/Grant Assistant 1After School, Camp, Contracted Classes, Pre-School and Teen Programs 

(Job Code: 9323)

Hours: Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30). Seasonal non-benefited employees are limited to working no more than six (6) consecutive months and no more than 900 hours in a fiscal year (July 1-June 30).

The City of Sunnyvale is seeking a self-motivated, energetic, responsible individual interested in assisting with the administration and supervision of After School, Camp, Contracted Classes, Pre-School and Teen Programs.  The Project/Grant Assistant 1 aids in the planning, administration and implementation of all programs hosted through the Recreation Services Division, Youth and Teen Unit.

Essential Job Functions

(May include, but are not limited to, the following):

  • Assist Recreation Services Coordinators in planning, organizing, and implementing a variety of programs for Pre-School, Camp, Teen, After School and special events;
  • Train and supervise part-time staff, as well as assist with staff recruitment and development;
  • Assist in overseeing the day-to-day operations of program such as preparing activity/staff schedules and calendars, collect registration information, tabulate participant evaluations, purchasing supplies, maintaining inventory, cover open shifts, record keeping, program quality assurance or giving staff direction;
  • Interact with parents, caregivers, volunteers, school district and City staff;
  • Provide excellent customer service;
  • Prepare public correspondence and promotional materials;
  • Ensure the safety and well-being of program participants;
  • Perform other duties as assigned. 
Position requires regular sitting, standing, walking, reaching, kneeling, bending, squatting and stooping in the performance of activities. The position also requires grasping, repetitive hand movement and fine coordination. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing personal customer service. The need to lift, drag and push, pull objects weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

The minimum qualifications for education and experience can be met in the following way:

  • 18 years old minimum age
  • Two years or summer seasons of experience in recreation programs
  • Two years or summer seasons of supervision of staff or volunteers 
  • Must have availability to work during program hours
    • Morning shifts (8am – 12 pm)
    • After School shifts (12 – 6 pm)
    • Evening shifts (6 – 10 pm)
    • Weekend shifts

Licenses/ Certificates:

Possession at time of hire and continued maintenance of a valid California Class C driver's license and a safe driving record.

  • Bilingual in Spanish, Mandarin or Farsi 
  • Course work in recreation, education, or related field desirable 
  • Previous experience working with children in a recreation program or related field
  • College courses in education, social service, recreation, human services or related majors 
  • Experience interacting with the public 
  • Ability to follow oral and written instructions
  • Ability to work independently in the absence of supervision or in a team with other staff
  • Experience working directly with the public in a recreation or education setting
  • Experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook)

Application and Selection Process

If you are interested in this opportunity, please submit a completed application and responses to the supplemental questions to the Department of Human Resources.

City application forms, completed in full and responses to the supplemental questions are required. Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume." Electronic applications may be submitted online through the City's employment page; go to, Search: Jobs. Late or incomplete applications will also not be accepted. Please submit application materials as soon as possible to be considered for this position as this job posting may close without notice.

Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Selected candidates will be invited to participate in an interview. Candidates who pass the interview will be invited to attend a camp assessment day to assist with program assignments.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand at or 408-730-3015 for application status.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

For more information regarding this employment opportunity, contact Jesus Raygoza, Recreation Services Manager, at 408-730-7398 or by email to . For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: . The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.