Records/imaging Technician

Thurston County
Full Time $3,729 - $4,960 Per month HI Hawaii, USA
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Overview

Thurston County Central Services Department is looking for a highly motivated and qualified individual to join our team as a . The Central Services Department provides a wide range of professional internal services to over 1,000 employees in offices and departments in various locations throughout the County.

The Central Services Record Center provides county-wide imaging services, records storage, tracking, access, and comprehensive records administration and consultation to county offices and departments, partnering with the Washington Secretary of State Archives to ensure County records are protected and preserved in accordance with R.C.W. 40.14. This critical position is part of a five-member team.

Essential responsibilities may include, but are not limited to:

  • Tracking and maintaining a reliable chain of custody for paper and electronic records stored, released, or destroyed.
  • Preparing and imaging documents utilizing an electronic content management system using Laserfiche and Kofax systems.
  • Performing retrieval, delivery, pickup, filing, disposal, of related records management services.
  • Completing and maintaining logs, indexes, and other tracking of inventory and fiscal information.
  • Consulting regularly with internal customers regarding records management best practices, location of documents for internal use and public disclosure, and identifying and applying appropriate record series and retention schedules to preserve essential records.
  • Coordinating with State Archives for appraisal and transfer of records deemed archival, documenting chain of custody, and acting as liaison between State Archives and County offices and departments.
  • Work includes filling in as a backup to the Mail Room, when needed.  
Working Conditions:
Work is performed in an office environment and in a warehouse facility with cement floors and fluctuating temperatures. Position requires the ability to lift and carry up to sixty (60) pounds, ascend ladders while lifting boxes, and drive between office locations throughout the County to deliver and pickup records. 

Qualifications

  • High School Diploma or GED and two years of general office experience which included providing customer service. Previous experience working with records, filing, record keeping, microfilming, and/or digitized imaging is highly desired.
  • Ability to utilize a personal computer and related software packages to successfully perform the essential job functions of the position.
  • Must successfully complete a background investigation.
  • Current Washington State Driver's License or have requested and obtained an appropriate accommodation.

Desired Skills

  • Previous experience working with records, filing, record keeping, microfilming, and digitized imaging is highly desired.
  • Prior experience in providing records management services in a fast-paced, team approach, professional office environment.
  • Knowledge of records management principles and procedures and familiarity with Washington State Archives records retention schedules.
  • Experience analyzing and applying correct disposition authority numbers to identified record series.
  • Experience with and proficiency using an electronic content management system to scan, index, and store, and locate records.
  • Demonstrated customer service experience and problem resolution skills.
  • Ability to manage interruptions throughout the day while meeting deadlines and completing assigned work in an accurate and timely manner.
  • Good time management skills.
  • Strong written and verbal communication skills.  
  • Ability to use a personal computer and proficiency with email, word processing, and spreadsheet applications.
  • Ability to perform basic math operations including adding, subtracting, multiplying, and dividing.
  • Ability to precisely and flawlessly file, retrieve, and inter-file documents.  Proficient alphabetization skills.  
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