Public Disclosure Specialistdoh

State of Washington
Full Time, Permanent WA Washington State Department of Health, 111 Israel Rd SE, Tumwater, WA 98501, United States
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Overview


Make a difference. 

Public Records Specialist – Thisposition specializes in records in two or more system areas such as healthcare investigations and financial records. They provide consultation and determinations on responses to records requests to multiple areas and types of records within DOH. Often assisting with the development of training and public disclosure guidelines and processes. They also serve as one of the subject matter and technical experts for public disclosure regulations and will expedite the delivery of quality public disclosure services to internal and external customers. This position plays an integral role in the department’s mission to improve patient safety.

Responsibilities include, but are not limited to: 

  • Tracks public records requests from initial receipt through resolution and takes part in a rotation of decision-makers for a centralized inbox (intake) for public records requests. 
  • Responsible for all aspects of receipt through resolution and may include research, tracking, communicating, reviewing records, parsing records, combining records, and applying statutes to redact simple and complex records promptly. 
  • Research will require coordinating electronic searches (eDiscovery) with agency public records coordinators, and agency electronic search specialist(s) to conduct an adequate search under the Public Records Act.
  • Redacting includes the use of special software (e.g., video or audio redaction) and will require review of varying types of records, some very complex or disturbing, for public disclosure, following established guidelines set by rule, policy, and business practices (RCW 42.56, DOH Policy, Public Disclosure Office), using appropriate software, procedures, and pre-established response form letters when responding to records requests.
  • Performing quality assurance when transferring records to appropriate file shares, uploading records to the customer portal, providing information on public disclosure rules, procedures, and processes, using DOH-specific databases, providing customer service, and maintaining accurate records. 

This is a non-permanent, full-time role with an anticipated end date of up to 12 months from the date of hire. The duty station for this Forms and Records Analyst (FRA3) is in Tumwater, WA. Telework (mobile work) is currently expected. The incumbent will work with their supervisor to establish a work schedule that may include telework and reporting to the Tumwater duty station for work activities as needed.

Work that matters

promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices. 

About DOH

Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor. We’re not just an organization; we’re a catalyst for change, guided by our core values of Equity, Innovation, and Engagement. Our  for the future of Washington’s health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey. Your work at DOH truly matters.

Why DOH  

We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about “Why DOH”, visit.   




Our Ideal Candidate 

Has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative. 

Required Qualifications 

Experience defined below may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile. 

Option 1: A Bachelor’s degree in business administration, public administration, law, public health, health administration, or a closely allied field.

Option 2: Two (2) years of experience in public records disclosure or conducting research and analyzing policies, laws, rules, or regulations.

Desired Qualifications 

  • Two or more years of experience applying public records laws, rules, and standards.
  • Knowledge and understanding of GovQA or a customer service management tool.
  • Computer software proficiency for the following Microsoft Office products: Intermediate level: Excel, Word, PowerPoint, SharePoint; Intermediate level: Outlook
  • Experience with records management principles.
  • Experience with operating within a database environment.
  • Experience with legal terms/civil procedure.

Note: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Application Process

Intrigued? Click "Apply" to submit your detailed application profile along with the following:

  • A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
  • A current resume (without personal pictures).
  • Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).   

Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.   

Equity, Diversity, and Inclusion  

We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.  

DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity. 

If you have questions or need other assistance please contact Andrea Thieme at  or (360) 918-6601 For persons with disabilities, this document is available in other formats. Please call 800-525-0127 (TDD/TTY 711) or email  Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).


Conditions of Employment/Working Conditions

With or without accommodation, I am willing and able to:

  • Work a full-time 40-hour work week and occasionally adjust work schedules to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor approval.
  • Occasionally travel alone or with another person which may include overnight. 
  • Legally operate a state- or privately-owned vehicle or provide alternative transportation while on state business.
  • Participate in emergency response exercises and emergency events/high-priority assignments as assigned.
 

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