Purchasing Coordinator

Harris County
Full Time 40 per week $38,168 - $58,136 Per year TX 1001 Preston St # 670, Houston, TX 77002, United States Apply before 7/11/2024 11:59
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Overview

About Harris County Purchasing Department:

Accountability, Ethics, Impartiality, Professionalism, Service, Transparency

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The Purchasing Department is created for the purpose of providing a "checks and balances" system for expenditure of public funds. The Purchasing Department strives to maintain consistent and open communication with the vendor community and the various supported County departments and agencies.

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Every effort is made to operate in an efficient and economical manner consistent with existing laws and sound business practices.

What you will do at Harris County Purchasing Department:

The Purchasing Coordinator must be knowledgeable of all phases of the Harris County purchasing process and be able to communicate and coordinate with departments, vendors, and other Purchasing Department personnel. The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators. 

Essential Functions and Duties:
  • Prepare documents supporting the purchasing process including, but not limited to:
    • Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications
    • Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing bodies
    • Correspondence to end-user departments and vendors
    • Spreadsheets tabulating vendor responses to bids, RFPs, RFOs, or RFQs
  • Proofread documents for accuracy
  • Process project-related bond and insurance documents
  • Perform data entry within multiple purchasing systems to update project information
  • Scan and index documents into the purchasing records management system on a timely basis
  • Communicate project information to end users, vendors, and the general public as needed
  • Distribute agenda items to departments and vendors
  • Open bids and responses to RFPs and RFQs on a rotating basis with other Purchasing Coordinators
  • Prepare hardcopy packages of advertised bids, RFPs, and RFQs for advertised projects
  • Process purchase orders as requested
  • Backup other Purchasing Coordinators
  • Other duties assigned by supervisor

Harris County is an Equal Opportunity Employer
  https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
 If you need special services or accommodations, please call (713) 274-5445 or email .
 
 This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate
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Requirements

All applicants must register and take the HRRM Clerical Skills Test and score a minimum of 80% with a typing speed of 50 wpm and 90% accuracy.
 
Please see testing instructions in the General Information section below.

Education & Experience:

  • High School Diploma or GED Equivalent from an accredited educational institution
  • Minimum one (1) year of advanced studies with
  • Two (2) years of general business experience

OR: 

  • High School Diploma or GED 
  • Two (2) years of purchasing related experience with
  • Two (2) years of general business experience

Additional Requirements: 

  • A minimum clerical aptitude score of 80% and a typing speed of 50 w.p.m. with 90% accuracy.
Knowledge Skills, and Abilities:
  • Ability to communicate well with varied levels within the business community, both verbally and in writing 
  • Word processing experience 
  • Ability to collect, organize, analyze, and interpret numerical data
  • Must have excellent math and research skills
  • Ability to create and operate Microsoft Excel spreadsheets
  • Working proficiency in Microsoft PowerPoint

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Experience: 

  • Two (2) years of purchasing / procurement related experience (preferred)
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