Project Coordinator

County of Napa
Full Time 95695. Office per week $66,976 - $81,411 Per year CA Napa City General Information, 955 School St, Napa, CA 94559, United States
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Overview

Description

The County of Yolo is recruiting to fill one regular, full-time position in the class of Project Coordinator in the General Services department. 
Note: This recruitment will be open on a continuous basis until the position is filled.  

The DepartmentThe General Services Department is responsible for managing the County’s facilities, constructing capital projects, operating the County’s regional park system, overseeing countywide procurement processes, and operating the county’s airport.  

The ideal candidate will have a depth and breadth of experience with compiling bid packages, regulations and principles of the American with Disabilities Act (ADA), the California Uniform Public Construction Cost Accounting Act (CUPCCAA) and coordinating with California Environmental Quality Act (CEQA).  

Additionally, the ideal candidate will bring innovative ideas and have a desire to serve a diverse client base such as Community Services, General Government Agencies. Law and Justice Departments and County Libraries.  They will join an innovative team of individuals that are self-motivated and team centric.  Candidate must have excellent organizational, communication and listening skills as well as a service drive work ethic.

Definition

Under general supervision, coordinates and manages the contracting and construction process for facility remodel, repair, and minor capital construction projects and/or other small construction projects within the County from project definition, construction, and project closeout; assists departments and Facilities Maintenance with warranty period and maintenance stages; ensures completion of tasks in accordance with established policies and procedures; prepares bid notices and reviews and evaluates construction bids; and communicates policies, procedures and job expectations.How To ApplyInterested applicants should submit an online County of Yolo Employment Application including the required supplemental questions by the closing date. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Essential Functions

To view the full job description for Project Coordinator, click . 

Duties may include, but are not limited to, the following:

  • Supports and manages minor capital improvement projects; conducts field investigations and consults with representatives of various County agencies and professional consultants to obtain information for new construction, modifications, and repairs.
  • Recommends improvements and modifications to work processes, adapts work procedures to meet changing needs, and resolves less complex work problems.
  • Responds to and coordinates with supervisor to resolve routine customer inquiries and complaints.
  • Develops scope of work and project specifications and requests for proposals; receives and evaluates bids in coordination with customer departments and private sector technical consultants; assists in setting project budgets and schedules; manages projects within approved budget; and ensures that contractual obligations are met.
  • Coordinates project plan reviews by county building officials and other governmental agencies.
  • Coordinates the work of and facilitates communication between architects, engineers, contractors, and others involved in remodel, repair, and minor capital and/or other minor construction projects.
  • Ensures that Title 24 of the California Building Code and Title 2 of the Federal Americans with Disabilities Act requirements are met within project scope. 
  • Reviews work under construction to ensure that assigned projects comply with plans and specifications, statutes, ordinances, building codes, and safety procedures.
  • Provides regular status reports including assisting in preparing correspondence to various state, local and county boards related to construction projects.
  • Maintains records on construction projects for grant reporting and other purposes.
  • Performs related duties as assigned.

Employment Standards

Minimum Qualifications 

Any combination of the required experience and education listed below that provides the required knowledge and abilities are acceptable. A typical way of getting the knowledge and abilities is outlined below. 

Education: Associate degree in Construction Management, Civil Engineering, Project Management, Public or Business Administration, or a closely related field from an accredited college or university;AND

Experience: Four (4) years of experience in building construction, remodeling, or maintenance work. One (1) year of project management and coordination experience is preferred.

Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Certificate: Possession of a certificate of completion from a construction management, project management, or facilities management program is desirable. 

License: Positions in this classification require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Application & Selection Process

Application Process
It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement.  A resume may be included with your application; however, it will not substitute for the information requested on the application.  In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire for this position.  Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Department in any one or more of the following ways:  

  • As an attachment to the online application    
  • By e-mail to jobs@yolocounty.org    
  • By fax to (530) 666-8049    
  • By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00am to 5:00pm  
All required documents must be received by Human Resources.  Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Verification of Education

Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.


For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.


Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site (

).

 Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.

2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.

Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.


 EDUCATIONAL RECORDS EVALUATION SERVICE
 601 University Ave., Suite 127
 Sacramento, CA 95825
 (916) 921-0790
  
 
 FOREIGN EDUCATION DOCUMENT SERVICE
 P.O. Box 151739
 San Diego, CA 92175
 (619) 265-5810
  
 
 CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.
 P.O. Box 18358 Anaheim, CA 92817
 (714) 237-9272
  
 
 GLOBAL SERVICES ASSOCIATES, INC.
 409 North Pacific Coast Highway, # 393
 Redondo Beach, CA 90277
 (310) 828-5709
 
 
 INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE
 P.O. Box 3665
 Culver City, CA 90231-3665
 (310) 258-9451
   

Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process.  The selection process steps, and all listed dates, may change with or without notice.
 
  • Screen for Minimum Qualifications
  • Screen for Best Qualified
  • Department Selection Interviews
  • Reference Checks
  • Conditional Job Offer, pending:
    1. Pre-Employment Exams 
      • Drug & Alcohol Screen
      • Department of Justice LiveScan
  • Confirmed Job Offer

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.  If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.  Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.  If you have no experience, write "no experience" for the appropriate question.  Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.  
   
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.

Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance.  The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.  Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.  

Yolo County, a place where YOU belong!

The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.

Come join us! This is where YOU belong.

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