Procurement And Supply Specialist

State of Washington
Full Time, Permanent WA 1011 Plum St SE, Olympia, WA 98504, United States Apply before 6/25/2024 11:59
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Overview

 This position participates in the central processing of purchasing goods and services for the agency, ensuring the purchasing activity adheres to the internal and external policies, regulations and guidelines. This position is responsible for providing employees with clear guidelines and procedures and ensuring items purchased are a good use of resources and follow contracts and laws. This position is also responsible for the daily, weekly and monthly reconciliation of the agency purchasing card.This work is carried out through four agency core processes. By ensuring our purchasing system and processes run smoothly and are easily accessible to employees as well as instructing them how to use the purchasing system. This position works in supporting and developing our workforce. By providing system support, making updates to the purchasing system to help units like HR track reasonable accommodations and other time saving alternations, this position leverages technology to help us accomplish our goals. By ensuring agency credit cards are used in an ethical and lawful manner with a clear audit trail. This position helps to proactively manage risk and ensuring adherence to state and agency, laws policies and procedures. This position works to optimize agency performance by a continual focus on process improvement.   
  • Reviewing each purchase request received to ensure that it is in accordance with DES and State Auditor regulations and procedures. 
 
  • Maintaining and updating the purchase system vendor listing and communicating changes in vendor status to employees. 
 
  • Providing employees with guidance to ensure they are aware of options for cost savings as well as agency responsibility to conform to all internal and external policies and procedures. 
 
  • Placing orders for goods and services with vendors. 
 
  • Receiving and verifying shipments and deliveries. 
 
  • Keeping the purchasing system up to date with documentation, receipts and payment information. 
  • Utilizing knowledge of accounting principles to create updates and provide reports from the purchasing database and the agency purchasing reconciliation.
 
  • Providing analysis of and ensuring compliance to state contracts and the state supplier diversity policy. 
 
  • Evaluation purchase request, conducting research to ensure best pricing and correct contract usage. 
 
  • Collaborate with purchasing team to problem solve and process improve.
 
  • Assist with oversight of the card program within the agency. 
 
  • Monitor, review and allocations for card purchases of assigned card custodians.
 
  • Routinely analyzing the database to ensure that it is updated in all areas of purchasing, inventory and reporting capabilities.
 
  • Tracking and verifying purchasing authorizations so that the agency’s approval signature authorization system of checks and balances is enforced. 
 
  • Updating authorizations within the purchasing system. 
 
  • Recording Commerce assets in the Commerce purchasing database.

Required Qualifications: 
An Associate Degree in Purchasing Management, Business Administration or closely allied field
 
AND
 
Two years of purchasing experience OR Two years of experience as a Procurement
 
AND
 
Supply Specialist 1 OR Education may be substituted for year-to-year experience.
 
Desired Qualifications:
  • Knowledge of Department of Enterprise Services and State Auditor purchasing regulations and requirements. 
  • Working knowledge of state policies, contracts, WACs and RCW’s Knowledge of accounting principles. 
  • Ability to consistently follow internal processes and procedures. Good communication skills. Able to quickly problem solve and provide solution focused outcomes. Attention to detail and accuracy.

 To be considered for this position the following are needed:    
  • A complete and detailed online application
  • A Cover letter (enter online)
  • At least three (3) professional references (enter online)
For questions about this recruitment, please contact our recruitment team via email: comrecruitment@commerce.wa.gov - please reference the job number in your message.

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