Mis Program Specialist

King County
Temporary 40 per week $38 - $48 Per hour WA 401 5th Ave #500, Seattle, WA 98104, United States Apply before 7/6/2024 11:59
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Overview

King County's  provides equitable opportunities for people to be healthy, happy, and connected to community. The  is one of five divisions in DCHS and provides employment and education services to youth and young adults, residing within King County. CYYAD is seeking an energetic and hardworking individual to join our team as a Management Information Systems (MIS) Program Specialist, PPM I


This position develops, coordinates, and implements processes, procedures, and tools for the programs within CYYAD’s direct services unit. In addition, the Program Specialist reviews program applications for compliance, apply appropriate funding to support participant endeavors, manage billing for college programs, and serve as a liaison during program audits. The Program Specialist may also provide functional supervision of support and technical staff. The position requires advanced skills and technical expertise. This work is performed semi-independently as part of CYYAD’s Management Information System’s team. 

This recruitment is to fill a Term-Limited Temporary (TLT) position that is anticipated to end December 31, 2025. If filled by a King County employee who has passed their initial probation, the TLT will be as a Special Duty Assignment (SDA).

Job Duties

To be considered minimally qualified, applicants must demonstrate a background that provides the knowledge, skill and ability to:

  • Coordinate the MIS processes and procedures for assigned programs within the Children, Youth and Young Adults Division, and adapt as needed. 
  • Serve as the subject matter experon the federal funding requirements for the unit and ensure that grant specific federal requirements are applied appropriately.
  • Apply program, grant, or college specific eligibility requirements when reviewing participant applications and certify eligibility of participants. 
  • Collect, review, and manage auditable back-up documentation for all program participants. 
  • Provide administrative support to our college partnerships to complete monthly district-specific billing processes. 
  • Analyze and reconcile data related to eligibility, outcomes, and contract compliance for the direct service programs, and prepare summary reports. 
  • Work with the MIS lead to develop, implement and evaluate the management information systems that support the direct services unit.
  • Create training materials and provide the training and technical assistance to staff on documentation and completion of all required paperwork.  
  • Prepare for program audits and provide quality assurance for audit files, entered data and related systems.
  • Process and manage payroll for youth program participants.
  • Serve as a Purchase Card and Travel Card holder for CYYAD direct services unit, placing orders, processing, and reconciling transactions in Oracle. Manage staff travel and reimbursement request process, adhering to the County’s established requirements. 
  • Interpret current internal programmatic policies and procedures and provide management with information and suggestions for changes/improvements
  • Other duties as assigned.  

Experience, Qualifications, Knowledge, Skills

  • At least 5 years’ experience in data quality assurance, document management, and providing technical assistance to staff.
  • At least 3 years’ experience providing direction/training to other staff, including interpretation of complex Federal, State, and local requirements and strong interpersonal skills.
  • Demonstrated ability to understand and execute complex verbal and written instructions and maintain confidentiality.
  • Strong analytical and problem-solving skills including ability to analyze fiscal and program data. 
  • Ability to work with creativity and flexibility, both independently and as a team member; to work under deadlines and on several tasks simultaneously; and to organize and prioritize quickly in response to changing needs. 
  • Ability to exercise good judgment in interactions with funders, staff, and partners; especially the ability to maintain professional, cooperative, and courteous relationships even in difficult situations. 
  • Proficiency in using Microsoft Office suite, including working knowledge of SharePoint
  • Excellent reading comprehension, reasoning, writing and oral communication skills are required.
  • Demonstrated ability to work independently and as a team member in a diverse environment.

Desired Qualifications:  

  • Experience working directly with Workforce Innovation and Opportunity Act (WIOA), Open Doors or Department of Vocational Rehabilitation (DVR) program processes.
  • Familiarity with Employment Security Department (ESD) Efforts to Outcomes database.
  • Supervision of technical staff, in an administrative or operational setting.

ADDITIONAL POSITION INFORMATION:

  • This position has been designated Non-Mission Critical. Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit and the .
  • The work associated with this position will be performed or conducted through a combination of teleworking and onsite work and meetings. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
  • This position is scheduled to work 40 hours per week, Monday - Friday, 8am - 5pm. This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory pre-approval.
  • This position is represented by PROTEC17 (C23).
  • Classification: Project/Program Manager I
WHO MAY APPLY:
This position is open to all qualified candidates that meet the minimum qualifications. Interviews for this selection process will take place on or around July 22, 2024. Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered to be competitive. If you have any questions, please contact Phitsamai Xaxouthep, .

Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?  dedicated to serving one of the nation's best places to live, work and play.

Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

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