Law Office Assistant

State of Alaska
Full Time 2.67 semester per week $21 Per hour AK Alaska Family Services Child Care Assistance Program, 2525 Gambell St Suite 200, Anchorage, AK 99503, United States Apply before 7/1/2024 5:00
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Overview



What You Will Be Doing
The Law Office Assistant 1 position is responsible for providing administrative support to prosecutors within the Fairbanks District Attorney’s Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks. 


Mission and Culture
Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused. 


Benefits of Joining Our Team
You will have an opportunity to learn about the legal system, engage with the court, prepare for hearings and trials, and provide vital support to everyone involved. People who succeed and thrive in our office are those who can be reliable and present each day to work alongside their assigned attorneys to tackle their various deadlines and legal puzzles. 
 
This is a flexibly staffed position with a built-in advancement opportunity for people who exhibit a motivation to learn and succeed. 
 
You can expect a 37.5 hour work week; 11 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours. 


The Working Environment You Can Expect
In our office, you can become a leader, work as part of a team; work in one or more areas of law and build your office and computer skills. The office environment is friendly, fast-paced, and never boring. There are promotional opportunities in the administrative team within the department.

This position is located at the Fairbanks District Attorney's Office at 510 2nd Ave Ste 200.

The hours are Monday through Friday, 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM. You will work with 16 attorneys, 6 paralegals and 9 support staff.


Who We Are Looking For
To be successful in this position, you will need the following core competencies: 

  • Well-developed written communication skills with the ability to edit and proofread documents for grammar, composition, punctuation, and spelling. 
  • Strong computer skills utilizing Microsoft Word, Excel, Outlook, and Adobe. 
  • Strong interpersonal skills with the ability to develop and to maintain cooperative working relationships with a wide variety of people and the ability to accept supervision and direct instructions. 
To truly excel in this position, a candidate will have or develop the following competencies:
  • Ability to work calmly and productively under frequent deadline pressure and changing priorities in a distracting, fast-paced work environment with frequent interruptions. 
  • Ability to stay focused on numerous details and to maintain a high level of accuracy.

Minimum Qualifications

Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.  

Substitutions:  

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.  

Special Note:

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Additional Required Information

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

 
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet  to be considered for employment at this time.
 
 
Background Check
The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.
 
 
At the time of application, the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):

  • Educational transcripts if education is listed in application. 
 
If selected for an interviewthe applicant must provide the following:
  • List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor. 
  • Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted. 

Special Notices
The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.

The incumbent will be required to obtain APSIN access and possibly a notary public bond, which will be done through the office.

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to.

Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.


Application Notice
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
 
 
Supplemental Questions
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.


Education
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview. 
 

Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
 

Work Experience 
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase. 
 
Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
 
 
Bargaining UnitIf you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.
  

Multiple VacanciesThis recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. 


EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Contact Information

Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to 
 
For applicant password assistance, please visit .

For specific information about this position, please contact the hiring manager at the following:
 
 
Jenna Neff 
Law Office Manager 
Phone: 907-451-5990 
Jenna.neff@alaska.gov

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