Human Resources Assistant

Thurston County
Full Time $4,317 - $5,742 Per month WA 3000 Pacific Ave SE, Olympia, WA 98501, United States
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Overview

Thurston County Human Resources is seeking a professional, motivated, and dependable candidate for the position of to join our team. This is an exciting opportunity for those with administrative experience seeking to begin their career in Human Resources, work in a great environment, and receive excellent benefits.
 

Who we are:Thurston County’s Human Resources’ mission is to build partnerships for our collective success. To accomplish this, the department develops and administers programs and services that support the success of the County’s mission and contribute to the attainment of Thurston County goals. Services we provide are Benefits Administration, Classification and Compensation, Employment Law Compliance, Labor Relations, Recruitment, Risk Management and Safety, Training and Organizational Development, and provide support to the Board of Equalization, the LEOFF Disability Board, the Civil Service Commission, and the Thurston County Citizen’s Commission on Salaries for Elected Officials.
 What this job is about:In this role you will complete administrative and technical assignments associated with the following programs: Protected Leave, Training, Recruitment, and Fit for Work. In addition, you will provide general support to management as necessary for all areas of Human Resources and is the primary backup to the Human Resources receptionist. This role also assists customers in a manner that demonstrates a dedication to public service.
 
Additional responsibilities may include, but are not limited to the following:
  • Post job vacancies using an electronic recruitment tool.
  • Assist the Leave Program Administrator to include responding to and tracking employee eligibility for Family and Medical Leave Act and other protected leaves, ensuring employees are sent required documents within mandatory timelines, filing, and maintaining records.
  • Audit training data, run reports from Training Management System, and provide accurate training reports to customers.
  • Assist Fit for Work program administrator to include monitoring, tracking, and completing tasks as assigned.
  • Research and assist customers by providing responses aligned with Thurston County policy, state and federal employment laws and practices, personnel rules, and collective bargaining agreements.
  • Assist Human Resources staff on a variety of tasks or special projects.
  • Maintain a high standard of confidentiality of all employee records and information.
  • Set up, organize, and maintain filing (to include Laserfiche) of Human Resources records.
  • Oversee records management and retention schedules for Human Resources documents.
  • Compose and format correspondence and other written materials; proof and edit documents for appropriate formatting, grammar, and accuracy.
  • Coordinate meetings, which includes room scheduling and set-up, checking calendars and copying and distributing materials, etc.; and
  • Provide backup duties for the Human Resources Receptionist including assisting customers, fielding phone calls, distributing mail, paying bills, filing, maintaining office supplies, copier maintenance, etc.

Who we are looking for:The ideal candidate is professional, ethical, responsible, reliable, collaborative, and works in a manner that supports our team. We are seeking a highly motivated candidate with at least three years of senior-level administrative experience who is eager to learn.
 Working Conditions:
  • Work Environment: Quiet office setting, sitting at a personal computer majority of the day. The duty location for this position is in Olympia, WA.
  • Flexible Schedule: Typically, Monday – Friday, 8:00 a.m. – 5:00 p.m. Specific schedule may be negotiated. Workload demands may require work outside the assigned work hours and adjustment of work schedule.
  • Travel Requirements: Travel is not a major requirement of this position. Occasional travel may be required to attend meetings, trainings, or job fairs.
  • Customer Interactions: Daily interaction via phone, in-person, and video (Teams/Zoom) with Thurston County staff and the public.
 What we offer our employees:
  • Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit for more information.
  • Paid Leave: Full-time regular employees earn a minimum of 12 paid vacation days per year in addition to . Depending on union contract, regular employees receive 2 paid floating holidays each calendar year.
  • Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
  • Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses. Section 125 FSAs allow you to pay for allowable health-related and/or dependent care expenses with pre-tax dollars.
  • Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
 Why you'll love Thurston County:Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at .

Qualifications

  • High School Diploma or G.E.D. and one (1) year of college level coursework in office support, general business or accounting, human resources or related field.

  • Three (3) years of senior-level administrative experience, with at least six (6) months in human resources or a related setting.

  • Ability to utilize a personal computer and related software packages to successfully perform essential functions of position.

  • A current Washington State Driver's License may be required.

Desired Skills

  • Customer service focus
  • Attention to detail
  • Discretion and confidentiality
  • Ability to work with data, data management software, developing data reports, and data analysis
  • Strong verbal and written communication skills
  • Research and interpretation of policies and/or state and federal regulations
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