Executive Assistant I

County of Riverside
360 per week $43,622 - $64,909 Per year CA Riverside Co. EMD, 450 E Alessandro Blvd, Riverside, CA 92508, United States Apply before 5/13/2024 11:59
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Overview

ABOUT THE POSITION


The Riverside County Emergency Management Department (EMD) is hiring an Executive Assistant I for the Riverside County Emergency Medical Services Agency (REMSA) in Riverside. This role involves handling human resource tasks for the division, including recruitment. The Executive Assistant I will assist the program chief by organizing meetings, managing schedules, taking meeting minutes, and arranging travel. The incumbent will also review P-card statements and division purchases.

Candidates must have clerical experience in a medical or public safety setting. Proficiency in Word and Excel, along with experience in taking meeting minutes, is preferred. We're looking for a self-motivated individual who can juggle multiple tasks, manage their time effectively, and find solutions independently.


The incumbent must be available 24/7 in case of an emergency. 
Meet the Team!

The Riverside County

) is a public safety department that includes Emergency Planning Division (EPD), the Riverside County Emergency Medical Services Agency (REMSA) and the Emergency Services Division (ESD). EMD coordinates emergency management and emergency medical services in order to mitigate, prevent, prepare for, respond to, and recover from emergencies and disasters.

EXAMPLES OF ESSENTIAL DUTIES


•Take and prepare minutes of meetings.

•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

•Maintain control files to monitor status and expedites the completion of staff assignments.

•Schedule appointments, coordinate time, place, and participant arrangements for meetings.

•Sort, screen, and route incoming mail.

•Provide general information to office and telephone callers and/or refer them to appropriate party.

• Compile and summarize information, data, and figures for reports.

• May lead subordinate staff in routine clerical assignments.

• May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.

MINIMUM QUALIFICATIONS

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required. 

Experience: Three years of broad and varied clerical experience within a Medical setting and/or Public Safety. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)

Knowledge of: A wide variety of typing layouts and formats; Business English, including spelling, punctuation, grammar, capitalization, and word usage; Indexing and filing rules and systems; the operation and uses of office equipment including personal computers, calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone, office, and online etiquette; current technology and trends in the profession.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management, employees, and employee representatives.

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, . A pre-employment physical examination and background check may be required.

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