External Affairs Coordinator

King County
40 per week $89,315 - $113,214 Per year WA 401 5th Ave # 800, Seattle, WA 98104, United States Apply before 5/30/2024 11:59
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Overview

The King County Executive Office is seeking an to support the external relations work of  the office. This role will also manage the Boards and Commissions portfolio in the office. This position reports to the Director of External and Regional Relations in the Office of the King County Executive.

This position serves as a member of the extended Government and External Relations team in the Office of the King County Executive.

ABOUT KING COUNTY
 
As the only county in the United States named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant community with residents who represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. King County is changing the way government delivers service and winning national recognition as a model of excellence.
 
The County continues to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make King County one of the nation's best places to live, work, and play.
 
King County provides a generous employee benefits package, including comprehensive health benefits, paid parental leave, and time to volunteer. For details, see:

Job Duties

  1. Oversee the appointment process for all Executive Branch appointments to King County boards and commissions.
  2. Compose appointment letters, transmittal letters, and legislation appointing and/or reappointing individuals to a King County board or commission.
  3. Maintain the official database of Executive Branch appointments to King County boards and commissions, as well and other databases.
  4. Oversee the collection of annual financial disclosure forms submitted by all board or commission members, and then record and file them.
  5. Assign and troubleshoot board member email accounts for all King County boards and commissions members.
  6. Maintain the boards and commissions website (Sitecore10).
  7. Create or revise application and board member orientation materials, as needed.
  8. Conduct staff liaison orientation trainings (as requested).
  9. Foster good working relationships with the staff liaison for each board or commission, as well as various King County departments, Executive, and Council staff.
  10. Be familiar with boards and commissions governing documents including the Washington State Open Public Meetings Act, King County Public Records Act, Executive Policy on boards and commissions, Robert’s Rules of Order, and each board’s enabling legislation.
  11. Support serving as a liaison to communities and attending community events and meetings on behalf of the Executive,
    • Support coordinating creation of and deliver proclamations, letters and videos on behalf of the Executive.
  12. Support staffing Executive Constantine and developing materials for his meetings and event appearances.
    • Developing briefing materials and tracking staffing for the Executive for external engagements.
    • Coordinate the development of briefing materials amongst executive office staff, department staff, and external partners as appropriate.
    • Attend and staff the Executive at external and internal events as needed. 
  13. Support internal and external event planning as needed.
  14. Participate in team and program meetings as requested.
  15. Other duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Minimum 2 years office experience, experience working with a cross functional team and diverse clientele.
  • Strong problem solver, comfortable making decisions within the scope of the role.
  • Proficient in the use of Microsoft products including Word, Excel, Outlook, One Drive, Teams, and SharePoint.
Desired Qualifications:
  • Proficient in planning and organizing a large volume of administrative tasks and able to establish work priorities.
  • Prior experience serving on, or working with, boards or commissions.
  • Skilled in customer service including internal and external,
  • A skilled communicator. Able to share information accurately and efficiently.
  • Demonstrated ability to communicate effectively, both orally and in writing
  • Demonstrated ability to manage time and multiple priorities effectively.
  • Be able to work on their own with little to no supervision.
  • Strong organizational skills.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? dedicated to serving one of the nation's best places to live, work and play.
 
Guided by our "", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
   
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
WHO MAY APPLY:
This appointed opportunity is open to all qualified applicants.
 
 WORK LOCATION and TELECOMMUTING REQUIREMENT 
The work associated with this position will be performed in a hybrid fashion of on-site and telework. Employees will also have access to shared workspaces at King Street Chinook Building at 401 5th Avenue in downtown Seattle. There will be situations where the employee may be required to report to a County worksite or community meeting. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
 
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.  
 
WORK SCHEDULE:
The Executive Analyst position is exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible. The typical workweek is 40 hours per week, Monday – Friday. This position is not represented by a labor organization.
 
FORMS AND MATERIALS REQUIRED:
Please submit a complete online application, resume and cover letter describing how your education and/or experience relate to the qualifications for this position.
 Your options are to:

  • Copy and paste one or more documents into the Text Resume section of the application, or
  • Attach multiple documents/files in the Resume Attachment section.
Your application will be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the cover letter and resume.
 
Applications responses stating "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
 
CONTACT:  If you have any questions about the application requirements, please contact HR Manager Seth Watson (seth.watson@kingcounty.gov) or HR Analyst Dan Grant (dan.grant@kingcounty.gov).
 
PROCESS NOTE:
Short-listed candidates may be asked to complete a phone conversation interview. Top candidates will then be invited to an in-person interview.
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