Deputy Elections Administrator

Williamson County
Full Time $76,732 - $82,104 Per year TX 301 SE Inner Loop #104, Georgetown, TX 78626, United States
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Overview

Reporting directly to Elections Administrator, responsible for managing all aspects of the administrative and financial operations of the Williamson County Elections Office. Serves as Elections Administrator in their absence.

EXAMPLES OF WORK PERFORMED

  • Manages administrative functions of the department, to include customer service, financial transactions, human resources, purchasing and payroll
  • Develops and implements fiscal and administrative goals, policies, and procedures
  • Prepares, manages, and oversees the department annual budgets and collaborates with department divisions on budget needs, including county, state and grant funds
  • Oversees Open Records Request to ensure responses are in accordance with Public Information Act
  • Performs personnel management including hiring, termination, employee recognition, and disciplinary action
  • Serves as primary contact for various state and local agencies including collecting information and documents for state, local, and federal audits
  • Prepares and delivers presentations on budget, community outreach, and financial data to internal and external entities
  • Heads all election department marketing including print and online collateral creation, social media management and content creation, and serves as department website liaison for updates and changes
  • Reconciles and approves timesheets for payroll processing 
  • Prepares and submits agenda items for Commissioners Court, as needed, and makes presentations to Court at direction of Elections Administrator 
  • Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
  • Assists and conducts financial audits of departmental spending and reviews and approves purchasing orders and requests
  • Manages accounts payable and receivable for the department by tracking receipts, and treasury deposits, balancing discrepancy resolutions, and managing various spreadsheets and office supply budget and is point of contact for internal county audits
  • Serves as department software administration point of contact, and ensures software is consistently utilized, updated, and audited
  • Responds to all media request and implements departments media request processes under direction of Elections Administrator
  • Develops Central Counting Station plan as required by the Texas Election Code prior to each election
  • Reports election results to the Secretary of State for primary and general elections via web portal prescribed by the State
  • Performs inventory control and asset management by creating complex inventory logs and reports in order to maintain and identify elections department resources
  • Maintains and tracks various financial documents, invoices, logs, and budget information
  • Oversees recordkeeping compliance with department, local and State regulations, including archival and document retention policies and procedures
  • Provides additional leadership expertise during elections associated with logistical and budgetary concerns
  • Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
  • Monitors multiple departmental email accounts
  • Attends all meetings and trainings, as required
  • Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

  • Reports directly to – Elections Administrator
  • Direct Reports – Yes 

PHYSICAL DEMANDS

  • Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment
  • Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

  • Work is primarily indoors in an air-conditioned environment
  • Regular travel between work sites as required

IRREGULAR HOURS

  • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
  • May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree in Business, Government, or a related field and three (3) years of experience working in an elections department or closely related public sector field to include budget development/financial tracking and personnel management experience OR an equivalent combination of education and experience
  • Two (2) years of supervisory experience
  • Demonstrated knowledge of election laws and regulations
  • Demonstrated knowledge of election software and Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

  • Valid Texas driver’s license

PREFERRED QUALIFICATIONS 

  • Master’s degree in a related field
  • Two (2) years of election administration experience 
  • Certified Elections/Registration Administrator Certification (CERA) within five (5) years of employment
  • Registered Election Official (REO) Certification within two (2) years of employment 

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

  • Criminal background check: Yes 
  • Motor Vehicle Record check: No
  • Drug screening: No
  • Physical exam: No
  • Psychological exam: No
  • Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at .  
 
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

 

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

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