Docket Clerk

Harris County
Full Time 48 per week TX Harris County Pretrial Services, 49 San Jacinto St 1st Floor, Houston, TX 77002, United States
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Overview

Duties and Responsibilities:

  • Creates hard copy and automated case files for persons placed under the department's supervision.
  • Maintains the files according to established procedures.
  • Receives, verifies, and records address, phone, and employment status changes of supervisees.
  • Notifies supervisees about required court appearances or other appointments.
  • Monitors and documents defendant’s compliance with telephone and email check-ins.
  • Verifies court activities related to supervisees and confirms court dates using automated records, court contacts, and official records.
  • Notifies pretrial officers about noncompliance issues and prepares correspondence informing supervisees about noncompliance issues.
  • Ascertains the next business day's workflow and assembles necessary files or lists.
  • Performs data entry necessary to compile the department's monthly and annual reports.
  • Collects fees and reconciles collections.
  • Prepares collections for deposit with the County Treasurer and maintains collection records.
  • Processes required reports according to County Auditor guidelines.
  • Assists with chain-of-custody procedures for urine specimens and processes accompanying paperwork.
  • Complete Public Safety Reports requested by courts Answer calls received through the department call center as well as respond to department voicemail messages daily.

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call (713) 274-5445 or email


This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements


All applicants must register and take the HRRM Clerical Skills Test and score a minimum of 85% with a typing speed of 45 W.P.M. and 85% accuracy.

Please see testing instructions in the General Information section below.


Education and Experience: 
  • High School Diploma or G.E.D. equivalent from an accredited educational institution.
  • One (1) year of full-time paid general office/customer service experience performing some clerical duties. 
Knowledge, Skills and  Abilities:
  • Bilingual in English and Spanish.
  • Ability to handle constant telephone use, and perform repetitive typing, ability to interact continuously with defendants, ability to handle specimen containers.
  • Ability to type 45 words per minute.
  • Excellent interpersonal communication skills.
  • Excellent organizational skills.
  • Ability to provide superior customer service under stressful conditions.
  • Commitment to respect and serving the public.
  • Must take the HRRM Clerical Skills Test and score a minimum of 85% with a typing speed of 45 w.p.m. with 85% accuracy. Please see General Information for Clerical Testing Instructions.
Additional Requirements: 
  • All new employees are required to present evidence of a TB skin test prior to employment.
  • Upon receiving a conditional offer of employment, all applicants are screened for the presence of illegal drugs.
  • Applicants for this position will be subject to a criminal background check that includes being fingerprinted. This applies to any position with network access to Criminal Justice Information Services (CJIS) or access to an area where CJIS is received, maintained, or stored either manually or electronically (i.e., custodian, maintenance).
  • Ability to obtain clearance based on a criminal history background check. 
  • Upon receiving a new employee badge, you will be required to complete and pass a bilingual proficiency assessment.
  • Employment is contingent upon passing a criminal background check.
Automatic Disqualification:
  • Convictions, probation, or deferred adjudication for any Felony, and any Class A Misdemeanor.
  • Convictions, probation, or deferred adjudication for a Class B Misdemeanor, if within the previous 10 years.
  • Open arrest for any criminal offense (Felony or Misdemeanor).
  • Family Violence conviction.


NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation; but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

  • Paid work experience in a criminal justice setting. 
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