Clerk's Judicial Proceedings Specialist

Thurston County
Full Time $4,317 - $5,742 Per month HI Hawaii, USA
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Overview

**This employment opportunity has been reopened. If you previously applied for this position posted April 18, 2024 – May 5, 2024, your application is being considered and there is no need to reapply**

The Thurston County Clerk's Office is looking for professional and reliable candidate to fill their

position.


This position serves at the direction of the County Clerk and is present at all judicial proceedings to create an accurate, permanent record of court decisions. Coordinates jury trials, administers oaths, oversees exhibits, and prepares/processes orders of the court. Performs a variety of technical duties for court processes.

Responsibilities may include, but are not limited to the following: 
  • Coordinates jury trials: manages, identifies and marks exhibits, identifies and verifies juror presence, maintains jury panel and seating list, administers oath, prepares/maintains witness record, and distributes jury instructions. On-call duty for immediate notification of jury questions or verdict and notification of appropriate personnel.
  • Interprets, summarizes and reports decisions of Judicial Officer maintaining accurate record of proceedings and trial court time. Monitors case disposition for compliance with court orders.
  • Attends off-site, specialized judicial proceedings at a secure facility.
  • Reviews petitions, applications, affidavits, oaths and court orders prior to issuance of writs, subpoenas, letters testamentary and arrest warrants verifying the accuracy and completeness of legal documents. Identifies inconsistency with statutes and provides technical information for compliance. May restrict access as ordered by the court or mandated by statute.
  • Manages complex system for clerk's dismissals, exhibit tracking, administrative law review cases (receipt and return) and dismissal and remand of lower court appeals.   Prepares dismissal calendar and pleadings, notifies all parties and responds to inquiries.
  • Analyzes and completes judicial process for notices of appeal and discretionary reviews to Court of Appeals/Supreme Court. Maintains system to ensure compliance with strict timelines. Prioritizes work accordingly to prevent liability to the County.
  • Prepares, indexes and transmits designations, exhibits and records to Court of Appeals and Supreme Court. Verifies, evaluates and updates case status on statewide system for higher court mandates and court decisions. Notifies lower court and processes file for return if required. Prepares pleadings and other legal documents for appellate courts and corresponds with attorneys of record regarding transmittal of court reporter transcripts, notices, designations, and all other appeal-related documents.
  • Performs technical review of administrative law review records, transcripts, and exhibits from state agencies to ensure compliance with local court rules and office policies. Approves documents for filing and/or requests additional information. Explains detailed statutory requirements to agency regarding errors in record. Organizes and logs into specialized barcode system. After case completion, returns record to agency of origin.
  • Verifies receipt of financial obligations, court fines, bail, penalty assessments and fees according to established court procedures.
  • Expedites documents for court hearings and ensures review by Judicial Officer following established procedures/guidelines. Determines process for coordination of emergency orders needing presentation before the court. Maintains calendar system to ensure compliance with timelines as set forth in governmental procedures.
  • Prepares/creates document image on sophisticated imaging system and specialized equipment, validating essential information and ensuring integrity of record.
  • Operates word processing equipment and assists in adapting computer programs for office functions and performing data entry. Verifies, evaluates and updates case status on statewide indexing and person database systems; conducts complex record searches.
  • Provides assistance and detailed information to County staff, other agencies, or the public regarding court procedures and case processing; researches department files and court records; initiates correspondence responding to court-related inquiry or requested information. Provides resources and referrals to community services.
  • Evaluates customer's need for domestic violence, harassment and/or restraining orders.
  • Certifies and exemplifies court documents as authorized by the County Clerk.
  • Researches, processes necessary legal paperwork, and publishes legal notices.
  • Performs technical review of records, transcripts and exhibits from state agencies to ensure compliance with local court rules.
  • Maintains accurate record of proceedings and trial court time. Compiles and enters statistical information into statewide system. Prepares reports for state and federal grants.
  • Schedules and calendars special hearings before judges in response to inquiries from attorneys or public. May schedule telephonic hearings and interpreter services as needed.
  • May assume duties of the unit supervisor in his/her absence.
Distinguishing Features
Positions in the Clerk's Judicial Proceedings Specialist classification are distinguished by the greater knowledge of the judicial system required to perform all technical activities associated with processing cases to resolution and completion; by the level of independence, judgment and responsibility required to serve in the courts.

Working Conditions
Work is performed primarily in an office environment with lifting required on occasion.  A physical hazard may occur from agitated individuals awaiting or during trials or hearings.

Qualifications

  • Associate of Arts degree in paralegal studies or other related field.
  • Four years of progressively responsible office experience in a legal or court environment. Additional experience may be substituted for education on a year for year basis.
  • Ability to type 55 wpm and utilize a personal computer and related software packages to perform word processing, analysis, information retrieval and tracking.
  • Washington State Driver's License.

Desired Skills

  • Completion of an accredited legal assistant or paralegal program.

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