Contract Specialist Ii

King County
Full Time $95,908 - $121,576 Per year WA Seattle, WA 98112, United States Apply before 5/27/2024 11:59


Parks' mission is to steward, enhance, and acquire parks to inspire healthy communities. We seek to cultivate strong relationships with community partners to enhance park amenities for all King County residents to enjoy today and for generations to come. The King County Parks system includes more than 205 parks, 33,000 acres of open space, 175+ miles of regional trails, and 250+ miles of backcountry trails. 

A career in finance is dynamic!   This position offers many opportunities to engage with diverse stakeholders and will challenge you to refine your strengths, increase your adaptability, bolster your innovative and analytical skills, and ensure you are constantly intellectually stimulated.   Whether you are working in an office or on the front lines, a career with King County Parks means enhancing the quality of life for its residents through environmental conservation efforts, equity, and health and wellness.  If you have a passion for the outdoors and bettering your community, consider this opportunity!  

About the Role:
King County Parks and Recreation is looking for a detail-oriented Contract Specialist II.  A successful candidate will have knowledge of procurement and contract administration for goods and services and grant administration contracting.  The position will work in the Grants Administration and Purchasing Unit to provide excellent customer service and collaboration in a team-oriented environment with the mission to help build parks, trails, and natural lands for all.  Some of the job responsibilities include: determining and developing a procurement approach; working with client groups to analyze and develop scopes of work; presenting at public pre-proposal meetings; advising Project Managers throughout the grant lifecycle; coordinating review and advice with the Prosecuting Attorney’s Office and Office of Risk Management; compiling contract terms, contract administration, and providing training for agency staff and stakeholders involving the requirements and regulations of the procurement and grantmaking process.  

About the Team
The Finance, Budget, and Planning Section manages the Parks and Recreation Division’s financial affairs and business administration in support of its mission to steward, enhance and acquire parks to inspire healthy communities.  The section is a vital internal support resource to the Parks Division and is comprised of 23 employees across four work units.  The four work units represents:  Finance Administration; Accounting and Fiscal Administration; Budget and Financial Planning; and Grants Administration and Purchasing with teams dedicated to core values that embodies accountability, diversity and inclusion, stewardship, and workforce development.

Commitment to Equity, Racial, and Social Justice: 

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive.  We prioritize equity, racial, and social justice, making it a foundational and daily expectation for all employees. As a Contract Specialist II, you will actively apply these principles in all aspects of your work. Learn more about our commitment at . 

Apply now for a rewarding career at the  of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities.  Enjoy training, , and growth opportunities.  

Job Duties

What You Will Be Doing: 

  • Provide expertise to project managers and administrative staff about the requirements and regulations concerning the procurement process, including using an equity and social justice lens, and provide guidance to determine the most appropriate procurement method. 
  • Participate in the review and inspection of contractual terms and conditions for compliance with Federal, State, and County laws and non-discrimination requirements; analyze and make recommendations regarding compliance issues, violations of contract provisions, and policies and procedures.
  • Determine and develop the procurement approach (advertisement and/or roster) for non-routine contract awards, bidding requirements, selection criteria, and general terms and conditions for procurement. Assist in developing scope of work, evaluation criteria, contract terms and conditions.
  • Analyze the scope of work and related issues including programmatic, federal, and state grant funding; anticipate non-routine procurement issues; ensure compliance with codes, policies, and procedures.
  • Ensure that all essential contract documentation is in the contract file, accurate, and complete for audit accountability purposes. Ensure insurance requirements are met. Manage voluminous project documentation.
  • Manage grant and contract agreements that include park levy, and state, and federal funding sources.  Follow terms of grant agreements, and perform grant billing and reconciliation per state auditing requirements.
  • Ensure that internal database information and publicly accessible information are updated in a timely and accurate manner and assist in responding to public disclosure requests, as needed.

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring: 

  • Advanced experience in contract administration.
  • Experience managing procurement and administration of goods and services contracts and grant agreements.
  • Experience in business analysis, budgeting, and scheduling practices.
  • Negotiation and project management skills.
  • Knowledge of management and legal issues concerning formulation and administration of public contracts, claims, amendments, and change orders.
  • Knowledge of business law principles, procurement theory, and accounting procedures.
  • Technical writing and proofreading skills, including the ability to draft contract language.
  • Exceptional organizational skills that include effective communication methods, keenness to detail, ability to multitask, problem-solving abilities, and time management skills.
  • Skill in establishing effective working relationships with technical and non-technical people.

Competencies You Bring: 
  • Resourcefulness - Securing and deploying resources effectively and efficiently.
  • Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
  • Manages ambiguity and complexity - Operating effectively, even when things are not certain, or the way forward is not clear.
  • Courage - Stepping up to address difficult issues, saying what needs to be said.
  • Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
  • Customer Focused - Building strong customer relationships and delivering customer-centric solutions.
  • Manages Conflict - Handling conflict situations effectively, with a minimum of noise.

It Would Be Great If You Also Bring: 
  • Oracle EBS and/or Oracle procurement Cloud or related experience utilizing procurement technology;
  • Procurement Certification(s): Such as CPPB (Certified Public Procurement Buyer), CPPO (Certified Public Procurement Officer) or other relevant certifications;
  • Experience with LEAN processes and principles;
  • Experience with SharePoint, MS Teams, and other collaborative online tools.

Supplemental Information

Working Conditions

  • Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements typically 1-2 times per quarter. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including parks and the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life balance and reduces carbon footprint under the department’s vision of .
  • Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance of King County worksites to meet onsite reporting requirements. 
  • Work Schedule: This full-time position works a 40-hour work week. This position is exempt from the overtime provisions of the Fair Labor Standard Act (FLSA) and is not overtime eligible.
  • Union Representation: This position is represented by  King County Teamsters Local 117-P&T bargaining unit.

Application and Selection Process: 
We welcome applications from all qualified applicants. We value diversity, diverse perspectives, and life experience and encourage people of all backgrounds to apply.

Application materials will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.  

To apply, submit a:
  • Complete Application
  • Resume
  • Cover Letter
Note:  Additional documents will not be considered during minimum qualification screening.

For more information regarding this recruitment, please contact:Rodney O. Dungo
HR Analyst - Senior    

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?  dedicated to serving one of the nation's best places to live, work and play.

Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.