Criminal Records Technician G

Columbus Consolidated Government
Full Time $15 Per hour GA Columbus (GA) Police Department, 510 E 10th St, Columbus, GA 31901, United States


Major Duties and Responsibilities

This position is responsible for performing a variety of clerical and record management duties.

  • Greets and assists the public and visitors to the office, answers telephones, routes calls, takes messages, makes copies, accepts fees, issues receipts, and performs other related office support services.
  • Compiles and maintains arrest records and files; prepares hot sheet report.
  • Studies incident reports and deletes juvenile and sexual assault information from reports in order to prepare reports for release to the media; arranges reports by case number.
  • Enters reports into computer system; assigns UCR codes; sends reports to Georgia Crime Information Center on monthly basis.
  • Prepares monthly crime figure reports on and distributes to department personnel.
  • Receives, processes, files, and maintains various reports and documents, including case files, reports for other agencies, arrest bookings, criminal histories, juvenile complaint forms, and other related records.
  • Copies and distributes various reports to insurance companies and attorneys.
  • Prepares weekly deposit of monies received.
  • Compiles monthly activity reports for the department’s records, including number of arrests, incident reports filed, calls answered, and other activities.
  • Performs other related duties as assigned.

Knowledge, Skills and Abilities

  • Knowledge of court procedures and practices.
  • Knowledge of modern office practices and procedures.
  • Knowledge of department policies and procedures.
  • Knowledge of applicable federal and state statutes and local ordinances.
  • Knowledge of law enforcement practices and procedures.
  • Skill in records maintenance and file management.
  • Skill in performing basic mathematical calculations.
  • Skill in gathering information and preparing reports.
  • Skill in operating various office equipment such as a typewriter, calculator, copier, facsimile machine, shredder, and personal computer.
  • Skill in dealing with the public.
  • Skill in oral and written communication.

Minimum Educational and Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.  Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. 

Physical Requirements

The work is typically performed while sitting at a dispatch console, desk, or table.

  • Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
  • Feeling – perceiving attributes of objects by touch with skin, fingertips.
  • Grasping – applying pressure to object with fingers, palm.
  • Handling – picking, holding, or working with whole hand.
  • Hearing 1 – perceiving sounds at normal speaking levels, receive information.
  • Hearing 2 – receive detailed information, make discrimination in sound.
  • Kneeling – bending legs at knee to come to rest at knees.
  • Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
  • Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
  • Pulling - use upper extremities to exert force, haul or tug.
  • Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
  • Reaching – extending hands or arms in any direction.
  • Repetitive Motion – substantial movements of wrists, hands, fingers.
  • Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
  • Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
  • Talking 1- expressing ideas by spoken word
  • Talking 2 – shouting to be heard above ambient noise.
  • Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
  • Visual Acuity 2 - color, depth perception, field of vision.
  • Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
  • Visual Acuity 4 - operate motor vehicles/heavy equipment.
  • Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
  • Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in a computer room where the employee may be exposed to noise. The job requires 12-hour shifts with rotating off days.