Continuum Of Care Staff Specialist

County of Orange
Full Time $61,089 - $81,681 Per year CA 333 W Santa Ana Blvd, Santa Ana, CA 92701, United States
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Overview

CAREER DESCRIPTION

(Staff Specialist)

This position is scheduled for salary increases as follows:

Effective June 28, 2024 – 4.25%

Effective June 27, 2025 – 4.00%

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
 
 OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Staff Specialist vacancies.  The eligible list established may also be used to fill position in similar and/or lower classifications thought the County of Orange.
 
 DEADLINE TO APPLY 

This recruitment will be open for a minimum of five (5) business days and will remain open until 11:59pm on Monday, July 1, 2024.

Qualified applicants are encouraged to apply immediately.


OFFICE OF CARE OF COORDINATION 
The  engages across Orange County, working with cities and community-based organizations to strengthen regional capacity and multi-city, multi-sector investments to prevent and address homelessness, coordinate public and private resources to meet the needs of those experiencing homelessness  in Orange County and promote integration of services throughout the community that improve the countywide response to homelessness.  


 
THE OPPORTUNITY 

The Continuum of Care (CoC) Staff Specialist will primarily be responsible for supporting the Office of Care of Coordination in expanding their support to people experiencing homelessness and other hard to serve populations through the obligations as outlined in the CoC Planning Grant award.  Duties will include working closely with various stakeholders to ensure the CoC Notice of Funding Opportunity (NOFO) application requirements are met and providing direct assistance with the implementation of the U.S. Housing and Urban Development (HUD) required  biannual Point In Time Count efforts. This opportunity also includes but is not limited to supporting with CoC meeting preparations, such as drafting agendas and power point presentations, confirming meeting locations, logistics and coordination, as well as taking meeting minutes and collaborating with CoC Board and Committee members.      

The CoC Staff Specialist will support the CoC Administrator in contract monitoring and administration, including but not limited to drafting scopes of work, agenda staff reports, invoice processing, and facilitating meeting with providers.  
  

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES 
In addition to the minimum qualifications, the ideal candidate will possess a background in grant administration and supporting various Continuum of Care programs in support of homelessness and hard to serve populations. In addition, the ideal candidate will possess extensive knowledge and/or experience in the following core competencies: 
 
  
Technical Knowledge | Technical Experience 

  • Ensuring Notice of Funding Opportunity application requirements are met and providing support for the application processes.
  • Maintaining grant application materials, requirements, and reports. 
  • Analyzing, organizing and presenting data through various reporting tools.
  • Knowledge and understanding of the CoC, its structure and policies and procedures.
  • Providing planning, coordination and implementation processes for Point of Time Count efforts.
  • Supporting administration of meetings, including agendas, coordinating with various stakeholders and providing detailed documentation of decisions made and items discussed.
  • Identifying and anticipating opportunities for change to better serve the Office of Care of Coordination goals.
  • Supporting contract monitoring and administration to deliver services and programming for people experiencing homelessness. 
  • Understanding of various local, state and/or federal regulations in relation to those experiencing homelessness. 
  • Proficiency utilizing Microsoft Suite and other computer related software to perform the duties above.
  • Knowledge of the Brown Act and Roberts Rules of Order. 


  
Relationship Building | Interpersonal Skills

  • Building collaborative partnerships with private and public Agencies, Departments, Organizations, and communities.
  • Working with various organizational units to meet the Office of Care Coordination goals.
  • Coordinate and act as a liaison with various program level stakeholders and County agencies in relation to coordinate the delivery of services and programming for people experiencing homelessness.
  • Make sound business decisions and formulate policy recommendations for achieving positive business outcomes using appropriate judgment and risk management skills.
  • Perform effectively with competing priorities, under pressure of deadlines and management constraints.

Research | Analytical Skills   

  • Analyzing, evaluating, and recommending analytical tools, software, and processes to perform functions more efficiently and to implement more efficient and effective business practices
  • Managing data utilizing Microsoft Excel and other tools to enter, track, validate, and analyze data


 
Oral | Written Communication Skills 

  • Composing reports, briefs and other such material for a wide variety of audiences.
  • Preparing and presenting information to various internal and external stakeholders.
  • Support the Office of Care Coordination with meeting agendas, coordinating meetings with providers and other stakeholders and providing accurate minutes to document meetings.
  • Communicating effectively with all organizational levels, and the public regarding sensitive/confidential issues.

MINIMUM QUALIFICATIONS  
Please click  to view the minimum qualifications as well as the physical, mental, environmental & working conditions for the classification. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the    
 

RECRUITMENT PROCESS  
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.


Online Assessment(s) (100% Weighted)
Applicants who meet desirable qualifications will be invited to participate in one or more job related assessments.  Applicants will be notified of their test date and access code, if applicable.
 

 Based on the Department's needs, the selection procedures listed above may be modified.  All candidates will be notified of any changes in the selection procedure.

Eligible List

Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click  to review the policy. 




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