Accounting Technician Iii

State of Colorado
Full Time CO Colorado
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Overview

Department Information

This position is open only to Colorado state residents.

Please Note

This recruitment may be used to

 fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

CDPS is an equal opportunity employer. See our


Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.




At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!  

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery. 

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! 

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be. 

Unmatched Benefits: 

We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!

Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

Additional benefits we offer include reduced college tuition at CSU Global and DeVry University.

For a complete review of the benefits we offer, please click on


Description of Job

EXECUTIVE DIRECTOR'S OFFICE

This position is located in the The Executive Director's Office. The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following:

  • The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
  • Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions.
  • Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
  • Compliance and Professional Standards Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards.
  • Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Services, and the Colorado Bureau of Investigation.
  • Colorado School Safety Resource Center – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
ABOUT THE WORK UNIT 
 The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections: 
  • Chief Administrative Officer’s office 

  • Accounting Services led by the Controller 

  • Budget and Policy led by the Budget Director 

  • Procurement led by the Purchasing Director 

  • Logistics Services Section led by the Logistics Director

The mission of the Colorado Division of Fire Prevention and Control is to safeguard those that live, work, learn, and play in Colorado by reducing threats to lives, property and the environment. The Division safeguards the public through: fire prevention and code enforcement; wildfire preparedness, response, suppression, coordination, and management; training and certification; public information and education; and technical assistance to local governments.


The EDO Accounting unit supports the day-to-day operations of all DFPC sections and programs and includes financial accounting, monitoring, and reporting; procurement assistance; budget monitoring, grant administration; and support of the Wildland Fire Management Section fire incident billing functions.

WORK ENVIRONMENT
  • Professional office work environment.

  • Mostly sedentary.

  • Flexible office hours between 8:00 am and 5:00 pm.

  • Hybrid schedule (currently in office two times a week and during training)

JOB DESCRIPTION & POSITION DUTIES

This position exists to provide accounting support to the Division of Fire Prevention and Control (DFPC). The position provides financial accounting for all DFPC units, collects and allocates P-card purchases, collects and allocates travel card purchases, collects, audits and processes travel expense reimbursement reports, and executes fire billing tasks as needed to support the Division of Fire Prevention and Control section. All tasks are completed in support of the Division of Fire Prevention and Control and all other operational units of DFPC. The position reports directly to the EDO DFPC Accounting Supervisor.


All technician positions within the DFPC Finance unit will be cross-trained to perform a variety of these duties. Although every position in the section has a primary focus, at any given moment the position could be reassigned to other functions within the unit based on workload and business need.

Position processes employee travel reimbursement requests and employee travel / purchase card transactions; reviews and verifies proper authorizations with appropriate signatures, receipts, accuracy of calculations, completeness, and compliance with accounting standards and incident billing guidelines; codes expenses and determines eligibility according to DFPC guidelines, federal Incident business practices, and National Wildfire Coordinating Group (NWCG) guidelines; corrects discrepancies and contacts employees to discuss changes.

Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines.

Position reviews cooperator and contractor reimbursement requests received from the Fire Billing Team. Position reviews and verifies the proper authorization with appropriate signatures, accuracy of calculations, completeness, and compliance with accounting standards and incident billing guidelines. Classifies reimbursement requests as allowable or denied according to DFPC, GAPP, State Accounting guidelines, federal incident business practices, and National Wildfire Coordinating Group (NWCG) guidelines. Verifies and corrects discrepancies with the Fire Billing Team and DFPC in order to process transactions with the state accounting system CORE.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Please Note: *Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.* 

*If using education to substitute for experience a transcript as described under "Complete Applications" must be submitted at the time of application to meet this qualification.


MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE) Option 1 (Work Experience):

Three years of experience in an occupational field related to the work assigned to the position.


Option 2 (Education Substitution): Appropriate education will substitute for the required experience on a year-for-year basis.
REQUIRED COMPETENCIES AND SKILLS  
  • Must possess a high level of accuracy and attention to detail
  • Must have excellent customer service and communication skills
  • Ability to provide sensitivity and discretion with respect to confidential matters.
  • Organizational skills 
  • Ability to follow directions
  • Strong problem solving or analytical skills 
Preferred qualifications (not required)
  • Experience using Excel at the intermediate level or higher
  • Experience in Google suites
  • Experience with CORE software
  • Experience in a governmental agency (state, county or local level)
  • Ability to work under tight deadlines
  • Accounts payable and/or accounts receivable experience
  • Experience reviewing complex supporting documentation.
CONDITIONS OF EMPLOYMENT
  • Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check.  
  • Must be able to work onsite in the office at least two times a week and during training.
APPEAL RIGHTSIf you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.  Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.  Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at .  A standard appeal form is available at: . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
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