Administration Section Supervisor

King County
8 per week $113,235 - $143,520 Per year WA Public Health - Seattle & King County, 401 5th Ave, Seattle, WA 98104, United States Apply before 5/19/2024 11:59
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Overview

Position Summary
The Emergency Medical Services (EMS) Division of Public Health-Seattle & King County seeks to fill Special Duty opportunity for an Administration Section Supervisor (Administrator IV) position.   The division seeks an outstanding operational leader who is committed to equity principles and excels at inspiring, supporting and managing people and programs. This position reports to the EMS Division Director and is a key participant in EMS Leadership Team deliberations and decision-making.
 
The primary role of the Administration Section Supervisor is to oversee and coordinate the administrative operations of the EMS Division and provide divisional support related to coordinating with Human Resources (HR), payroll, contract administration, finance, budget, procurement, and p-card coordination.  The work exists within a dynamic and politically complex EMS environment and relies on fostering collaborative and respectful relationships with internal and external partners and a commitment to an employee culture that values equity, inclusion and belonging.
 
This Special Duty Assignment is anticipated to last 4 – 6 months.
 
Background
This vacancy will be filled as a Special Duty opportunity. For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.
 
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
 
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
 
To learn more, please visit 

Work Schedule 8 hours per day, 5 days per week, for a total of 40 hours, 1.0 FTE. This position is FLSA Exempt.
 
Work Location This position works a hybrid schedule, with two days in office per week and the remainder telecommuting. The base for this position is the Chinook Building, located at 401 5th Ave, Seattle, WA, 98104.
 
Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Job Duties

  • Supervise, lead, and mentor an effective administrative team consistent with King County's values particularly, we are racially just, we respect all people, and we are responsible stewards.
  • Oversee and coordinate administrative operations for the division, including but not limited to HR coordination, payroll, contract administration, finance, budget, procurement, p-card coordination, risk management, and facilities.
  • Ensure that administrative employees are responsive to internal and external customers in providing timely, accurate, high quality work products in adherence to King County polices and guidelines.
  • Act as liaison representing the division and effectively work with partners to process work and resolve issues.
  • Provide administrative guidance, clarity, problem solving, support, and planning to a variety of internal and external partners, organizing and ensuring timely completion of tasks. 
  • Review/approve invoices, expense claims, p-card submittals, travel, and training expenses.
  • Disseminate administrative cross-functional communications and ensure compliance to policies and procedures. 

Experience, Qualifications, Knowledge, Skills

  • Demonstrate strong skills in managing diverse teams including setting clear expectations, coaching, mentoring and motivating employees, and providing constructive feedback.
  • Demonstrate broad experience and skill in building a positive work culture that centers the needs of staff in the division, while resolving conflict and disputes in a timely manner, including the management of grievances, challenging interpersonal dynamics, and taking difficult action when necessary.
  • Demonstrate experience in building trusted partnerships with internal and external customers and a track record of transparency, resolving differences respectfully, and communicating diplomatically on sensitive issues.
  • Demonstrate skill in problem solving and decision-making in complex environments; requiring pulling together information from multiple sources, driving for consensus to arrive at clear solutions, and providing follow-through on the identified approach.
  • Demonstrate ability to respect, communicate, and relate well with all kinds of people regardless of their status, position, or background; have situational awareness and uses tact to diffuse tense situations through personal rapport and communication skills; appreciate and celebrate differences.


Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?  dedicated to serving one of the nation's best places to live, work and play.

Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.


Who May Apply
You must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.
 
Application Process
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
 
The following items are required to be considered for this vacancy:
  • NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
  • Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
 
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements
  • The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
  • The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. 
  • For more information on our selection process, please refer to . For tips on interviewing, please visit . 
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department. 
  • If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Union Membership
This position is not represented by a labor union.
 
Contact
For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst, at . 
 
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