Administrative Support Specialist

Columbus Consolidated Government
Part Time $14 Per hour GA Muscogee County Clerk of Superior Court, Schwob School of Music, 100 E 10th St, Columbus, GA 31901, United States
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Overview

Major Duties and Responsibilities

This position is responsible for providing clerical support for the Jury Manager.

  • Answers the telephone and helps anyone who may have questions about their jury duty (such as deferments, non-residents, doctors letters, and non-citizens etc.).
  • Goes out to the Jury Pool to get name changes, address changes and anyone's name that may need a Certificate of Service to take back to work.
  • Enters name changes and address changes in the computer.
  • Keeps up with all faxes that are sent into the office and enters the information in the computer.
  • Gets the mail from the mailroom and looks up the summons that are returned to see if we can find a new address to send it out to. If no address is found, then it is put in the computer as undeliverable.
  • Answers all other mail correspondence that we may get.
  • Sends letters out to jurors that do not have a legal excuse for getting off of jury duty but send in their affidavits asking off.
  • Makes jury lists to be taken out on Mondays so they may be used to scan in jurors that are suppose to report that day.
  • Must be able to cross train with all other jobs in office.
  • Files all returned affidavits, doc letters and any other correspondence that may come in.
  • Performs other related duties as assigned.

Knowledge, Skills and Abilities

  • Knowledge of modern office procedures.
  • Knowledge in basic mathematics.
  • Skill in operating such standard equipment as a computer, typewriter, calculator, copier, facsimile machine and scanner.
  • Skill in dealing with the public.
  • Skill in oral and written communication.

Minimum Educational and Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical Requirements

The work is typically performed while sitting at a desk. The employee occasionally lifts light objects. The work is typically performed in an office. Additionally, the following physical abilities are required:

  • Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
  • Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
  • Crawling – moving about on hands, knees, or hands, feet.
  • Crouching – bending body forward by bending leg, spine.
  • Feeling – perceiving attributes of objects by touch with skin, fingertips.
  • Feeling – perceiving attributes of objects by touch with skin, fingertips.
  • Handling – picking, holding, or working with whole hand.
  • Hearing 1 – perceiving sounds at normal speaking levels, receive information.
  • Hearing 2 – receive detailed information, make discrimination in sound.
  • Kneeling – bending legs at knee to come to rest at knees.
  • Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
  • Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
  • Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
  • Pulling - use upper extremities to exert force, haul or tug.
  • Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
  • Reaching – extending hands or arms in any direction.
  • Repetitive Motion – substantial movements of wrists, hands, fingers.
  • Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
  • Standing – for sustained periods of time.
  • Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
  • Talking 1- expressing ideas by spoken word.
  • Talking 2 – shouting to be heard above ambient noise.
  • Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
  • Visual Acuity 2 - color, depth perception, field of vision.
  • Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
  • Visual Acuity 4 - operate motor vehicles/heavy equipment.
  • Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
  • Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office.

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