Administrative Specialist Iii

King County
Full Time $28 - $35 Per hour WA Seattle, WA 98112, United States Apply before 5/27/2024 11:59
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Overview

This posting may be used to establish a list of qualified candidates for the Administrative Specialist III position in the Water and Land Resources Division over the next six months.

About the Role:  
This position works closely with the Noxious Weed Control Program manager to provide specific administrative, data management, technical support and communication duties supporting the operation of the King County Noxious Weed Control Program. They will provide oversight of administrative policies, purchasing and financial management functions for the program. This involves management of complex technical information and the interpretation of established policies, procedures systems and laws. Work is performed primarily on an independent basis with limited direct supervision. Work is coordinated collaboration and streamlines with other administrative support staff in the Division performing similar duties using similar processes.

This position performs work remotely and onsite.    

About the Team:  
To provide key administrative and operational support services to the Noxious Weed Control Program to support its mission to provide benefits to the environment, recreation, public health and economic resources of King County by preventing and minimizing harmful impacts of noxious weeds.

Commitment to Equity, Racial and Social Justice: 
King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive.  We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist III - Program Administrative Coordinator, you will actively apply these principles in all aspects of your work. Learn more about our commitment at .  

Apply now for a rewarding career at the Water and Land Resources Division of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities.  Enjoy training, , and growth opportunities.  

Job Duties

What You Will Be Doing:   

  1. Responsible for effective implementation of finance and accounting processes, including purchasing and processing of vendor payments, monitoring of budgets, processing of expense reports claims, and management of invoices, contracts and grants. Purchase, distribution and management of equipment required for program operations.
  1. Staff liaison for the King County Noxious Weed Control Board. Provide administrative support to the King County Noxious Weed Control Board, including scheduling and preparation of meetings, briefing materials, meeting minutes and reports, and ensuring compliance with King County Boards and Commissions policies and procedures. 
  1. Assist as a point of contact for the Noxious Weed Program by answering the program line, receiving visitors, responding to emails sent to the program inbox, and managing the loan out of program equipment. Assist education and outreach staff at events and as an initial point of contact for the program, routing communications effectively.
  1. Assist Noxious Weed Specialists prepare written communications with landowners involved in noxious weed control projects. Draft correspondence to and on the behalf of the Program Manager, Board members, and program staff Prepare and send out bulk mailings to landowners and members of the public as needed for notification and outreach on noxious weeds.

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring: 

  • At least three years of general office experience providing administrative, technical, clerical and customer service support functions in a fast-paced environment.
  • Ability to effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes in a high-pressure fast-paced environment.
  • Ability to work and make decisions in a fast-paced team environment.
  • Experience with financial management and procurement processes and systems.
  • Demonstrated ability to communicate effectively with the public on sensitive and technical issues related to noxious weed management.
  • Ability to research topics on the Internet and other reference materials to support citizen inquiries.
  • Must be able to tactfully handle information requests and complaints from a diverse range of customers, and demonstrate diplomacy and strong customer service skills.
  • Expert knowledge and skills using Microsoft Word, Excel, and Outlook; working knowledge and experience with, PowerPoint, Teams and SharePoint.
Competencies You Bring: 
  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
  • Customer Focus- Building strong customer relationships and delivering customer-centric solutions.
  • Action Oriented- Taking on new opportunities and touch challenges with a sense of urgency, high energy, and enthusiasm.
  • Resourcefulness – Securing and deploying resources effectively and efficiently.
  • Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Required Licenses:  Drivers License

It Would Be Great if You Also Bring: 
  • Some basic knowledge of customer relational databases eg (Salesforce) and  geospatial databases (such as ArcGIS).   
  • Experience with SharePoint file management, experience in website development and editing using Sitecore. 
  • Strong organizational, analytical and problem-solving skills and the ability to work independently on assigned tasks.
  • Expert user in Oracle.
  • Knowledge of rules, regulations, codes, laws, policies, procedures and ordinances.
  • Currently hold or willing to obtain a "Public pest control consultant" license with WSDA.
  • Currently hold or willing to a Notary Public license.

 

Supplemental Information

  
Remote and Onsite Work Details: 
Employees in this role work remotely from a home location, with onsite reporting requirements typically 3 days per week. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department’s vision of .    

Work Schedule: This fulltime position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. 

Union Representation:  This position is represented by the Teamsters, Local 117 Union.

Application and Selection Process:  
We welcome applications from all qualified applicants. We value diversitydiverse perspectives and life experience and encourage people of all backgrounds to apply.  

Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.    

To apply, submit a: 

  • Complete Application 

  • Resume

  • Optional Cover Letter (will be reviewed if submitted) 


Who to Contact For more information regarding this recruitment, please contact Calvin Rivers at 206-263-1986 or

Discover More About DNRP: Visit our explore anof our recent accomplishments and check us out atand .
 

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?  dedicated to serving one of the nation's best places to live, work and play.

Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

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