Administrative Services Analyst Ii

County of Riverside
$33 - $44 Per hour CA Riverside County Department of Public Health, 4080 Lemon St, Riverside, CA 92501, United States Apply before 5/13/2024 11:59
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Overview

ABOUT THE POSITION


The County of Riverside's University Health System - Public Health department seeks an Administrative Services Analyst II to join their Finance and Business team. The department is looking for candidates who are detail-oriented, organized, team players, and proactive; and have good communication (written and verbal) and analytical skills. Under direction, the incumbent will complete daily duties such as budget analysis, County and grant budget preparation and monitoring, expense tracking and reconciliation, labor tracking and reconciliation, assisting with establishment of fiscal control, preparation of grants, contracts, and budgetary fiscal control; and other work as required. This position is located in Riverside.  

The most competitive candidates will have previous professional experience with:
- Budget analysis
- Budget monitoring and preparation
- Expense tracking and reconciliation
- Microsoft Excel
- Peoplesoft Financials
- Adobe Pro

This position has a 9/80 schedule, 7:30am – 5:00 pm, with non-payweek Friday off. The position will be 100% in the office during training period and will offer telecommuting if it’s still an option.
 
 Meet the Team! 

EXAMPLES OF ESSENTIAL DUTIES


•Conduct studies of operational, service, and programmatic activities including work flow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
•Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
•Monitor adherence to contract terms.
•Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs. 

•Assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence. 

•Direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks. 

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Additional technical, paraprofessional, or professional experience, which included assisting in the development of administrative systems and procedures, budgetary development and analysis, financial review and reconciliation, or contract monitoring may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) 

AND

Experience: One year of professional experience which included responsibility for organizational analysis, development of administrative systems and procedures, budgetary development and control, financial review and reconciliation, or contract monitoring.  

Knowledge of: Principles of administration, organization, and management necessary to analyze and evaluate operations, services, and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring. 
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.  

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, . A pre-employment physical examination and background check may be required.

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