Administrative Officer

Commonwealth of Pennsylvania
Full Time, Permanent $64,959 - $98,661 Per year PA Commonwealth of Pennsylvania - Office of Administration, 1 Technology Park, Harrisburg, PA 17110, United States Apply before 5/11/2024 11:59


Could you be the next Financial Programs Supervisor for Pennsylvania's Office of the Budget? The primary responsibilities of this Administrative Officer 3 position is to manage the daily operations of the Commonwealth Purchasing Card/Corporate Card program and the Commonwealth Merchant Services program, manage the Commonwealth's Monthly Fleet Card invoice payment process, as well as provide support for the Advancement Account Program.
If you are detail-oriented and have a strong background in the administration of policy and program initiatives, you may have the experience and training we are looking for!


In this role, you will manage communications between contractors, the Department of General Services (DGS), Integrated Enterprise System (IES), and the Commonwealth Agency Purchasing Card/Corporate Card; coordinate and direct the processing of monthly Purchase Card invoices; and serve as a liaison with the contractors, subcontractors, and Commonwealth agencies who accept credit cards for payment.
You will be responsible for directing the monthly fleet card invoice process; supervising the analysis and processing of the monthly invoice file; working with IES and the contractors to resolve any issues; serving as the level 1 help desk for issues surrounding the monthly invoice process; and assisting in resolving account coding errors.
Additionally, you will act as a liaison and coordinate the Advancement Account Program with the Treasury Department, IES, the Bureau of General Accounting and the Bureau of Payable Services. You will have the opportunity to manage and implement policies and procedures relative to the Card programs and serve as the subject matter expert.

Interested in learning more? Additional details regarding this position can be found in the  

Work Schedule and Additional Information: 

  • Full-time employment
  • Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with 60-minute lunch.
  • Telework: You may be expected to work from home (telework) full-time. You must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
  • Occasional in-office days may be required when work dictates such requirements. Telework requirements may change at the Governor's discretion at any time.
  • Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania, will begin employment at the starting annual salary of $64,959.
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  • Note: Your headquarters is 555 Walnut Street, Harrisburg. You will be required to report to headquarters to pick up your equipment and attend periodic meetings at your expense.