Administrative Officer

State of Alaska
Full Time $2,399 Per month AK Alaska Department of Fish and Game, 333 Raspberry Rd, Anchorage, AK 99518, United States Apply before 5/16/2024 5:00
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Overview

The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting for an Administrative Officer 1 located in Anchorage!


** The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply. ** 

What you will be doing:

The Alaska Deparment of Fish and Game, Division or Wildlife Conservation, is recruiting for an Administrative Officer 1 (PCN 11-2041) position to join our team in Anchorage.

This position offers a broad range of professional-level administrative work that regularly requires analytical ability, good judgment and discretion in the application of substantial body of knowledge of the principles, concepts and practices of administrative support.
This position is part of the Division of Wildlife Conservation (DWC) administrative team and supports Statewide Programs (SWP) which includes Hunter Education, Marine Mammals, Special Areas, Access and Defense, Waterfowl, Threatened, Endangered and Diversity Program (TED), Small Game, Wildlife Habitat Enhancement and Spatial Analysis Program (WHESAP) and Rabbit Creek Shooting Park Facility.

This position is under the general supervision of the Administrative Officer 2 in Anchorage and supervises four administrative positions in Anchorage and one in Faribanks. The Administrative Officer works independently, provides leadership and management support in the areas of budget preparation, accounting and financial management, procurement, contracts, personnel management and payroll for the DWC SWP.

Our organization, mission and culture:
The mission of the Division of Wildlife Conservation is to conserve and enhance Alaska's wildlife and habitats and provide for a wide range of public uses and benefits. The Statewide Programs Administrative Team provides financial and administrative support to seven sections within the Division of Wildlife Conservation. We strive to be efficient and provide customer-oriented quality support to all sections within Statewide Programs.
 
The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The benefits of joining our team:

The benefits of joining the Statewide Programs team include the opportunity to work with a diverse group of dedicated professionals, who support each other while providing payroll, procurement, finance, and travel services to the Statewide Programs sections within the division of Wildlife Conservation.

The working environment you can expect:
This position is located in the Anchorage ADF&G office. The daily work environment requires working at a desk, effective communication and leadership with SWP admin team and staff. Also, regular use of a computer while interacting with staff and team in person, over the phone, via email and Microsoft TEAMS.

Who we are looking for:
In addition to the Minimum Qualifications below, we are looking for a candidate with the following strengths and competencies:
  • Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object and verifies correctness or error in an individual part or procedure.
  • Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
  • Self-Management: Sets well-defined and realistic personal goals; displays a high level of organization, initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
  • Interpersonal Skills: Shows respect, understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with others.
  • A broad knowledge of accounting, budgeting, financial management, procurement, personnel, payroll and administrative policies and procedures.  

To view the general description and example of duties for an Administrative Officer 1 please go to the following link:     

Special Note:

  • A valid driver's license is desired.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

  • Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

  • Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

  • Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.  

  • Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
 
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.  

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.   

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

A cover letter is required for this position. 

REQUIRED DOCUMENTS

Documents requested at time of application:
  • A copy of academic transcripts (unofficial are acceptable), if being used to meet the minimum qualifications. 
Documents requested at time of interview, if selected:
  • Three (3) professional references with current daytime contact information, at least one (1) being a former or current supervisor.
  • Copies of your three (3) most recent performance evaluations.
COVER LETTER
A cover letter must be included as part of the application package. The cover letter should include an explanation of the applicant’s interest in the position and a summary of how their education, skills, and experience align with and have prepared them for the duties of this position. To be considered for an interview and because clear communication is an essential skill required for this position, the cover letter should be professionally written in a standard business format.

EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.  

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. 

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES 

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.


EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to
 
For applicant password assistance please visit:          

Contact Information

For specific information in reference to the position please contact the hiring manager:

Melissa Walter

Administrative Officer 2

Phone: (907) 267-2133


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