Art Museum Registrar

County of Sacramento
Full Time 40 per week $53,845 - $75,766 Per year CA 1030 15th St #250, Sacramento, CA 95814, United States Apply before 5/9/2024 11:59


The Art Museum Registrar provides for the safekeeping and responsible management of the Crocker Art Museum’s permanent collection and any works of art loaned to the Museum. The Art Museum Registrar maintains inventory and records systems and oversees storage of the collection, making sure the collection is safe and accessible. The Art Museum Registrar also manages the logistics of crating, shipping, and insuring works of art coming to and going from the Museum.

Under direction to perform professional work providing for the safekeeping and responsible management of the art collection of the Crocker Art Museum and for any art works loaned to the museum. The specific aspects of care are outlined in the museum’s Collection Management Policy.


General supervision is provided by the Art Museum Director or higher-level management position. Responsibilities may include direct and indirect supervision of lower-level personnel.


  • Accession and catalog new items insuring that all documents are properly processed.
  • Maintain detailed inventory and historical files of each item in the collections, including card catalog and photograph file.
  • Develop and maintain record systems to identify and locate art works that belong to the museum.
  • Oversee storage of the collection to ensure that it is safe and accessible.
  • Implement a 5-year inventory cycle as stipulated by the museum’s Collection Management Policy.
  • Serve as risk manager for the art collection and administer the museum’s fine arts policy.
  • Oversee computerized collection management system.
  • Assess conservation proposals with the curators; identify conservation resources.
  • Maintain statistics that relate to the collection.
  • With curators, assess loan requests for art works in the museum’s collection.
  • Implement deaccession policy including determining objects’ legal status, tracking the deaccession process and coordinating the disposal of deaccessioned objects.
  • Generate and maintain all documentation pertaining to incoming and outgoing loans including exhibition contracts, loan agreements, receipts, shipping documents, and condition reports.
  • Arrange for appropriate shipping and crating for incoming and outgoing loans.
  • Oversee insurance arrangements for all incoming and outgoing loans.
  • Oversee rights and reproductions functions, including evaluating and responding to orders for images according to pre- established policies and fee structures.
  • Train, supervise, evaluate, and discipline lower-level personnel.
  • Maintain or supervise maintenance of holding and processing areas (cleaning, dusting, etc.).
  • Write reports and correspondence.
  • Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.


Knowledge of: 

  • Museum collections management practices, specifically art museum and registration practices.
  • Registration, classification, and cataloging systems and accessioning methods.
  • Museum ethics.
  • Principles of art conservation.
  • Museum standards and techniques for shipping art works.
  • Copyright law and current art museum rights and reproduction practices.
  • Collection management software.
  • Museum environmental standards and security practices.
  • Principles of supervision, training, performance evaluation, and discipline.

Ability to: 

  • Set up and maintain detailed record keeping systems.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate effectively, orally and in writing.
  • Work on numerous projects simultaneously and prioritize multiple and long term projects.
  • Safely handle art works in a variety of media.
  • Examine works of art for physical damage and/or defects.
  • Supervise, train, evaluate, and discipline subordinates.


Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Three years (preferably art) museum experience. Familiarity with collections computerization systems is desirable.

A Bachelor's Degree from an accredited college or university with major work in art history, museum studies, or a closely related field. A Master's Degree is desirable.


Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.  

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. 


Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.


Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox. 
1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline; 

  • Employment applications must be submitted online; paper applications will not be accepted.  

  • Employment applications will be considered incomplete and will be disqualified:  

  • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). 

  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.  

  • Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.  

  • Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.  

  • If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule   

  • Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 

2. Training and Experience Exam: (Weighted 100%) – The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: 

  • Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.  

  • A resume will not substitute for the information required in the T&E questions. 

3.  Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Art Museum Registrar examination.  

4.  Screening Committee: (Pass/Fail)– All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 

5.  Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. 

For questions concerning this job announcement and the application process:  

  • Please visit  for a comprehensive, step-by-step guide to the application process.  

  • For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.  

  • Visit the City of Sacramento Human Resources Department website at  

  • Send an email to or 

  • Call the Human Resources Department at (916) 808-5726