Account Clerk I/ii

County of Shasta
Full Time $35,652 - $49,680 Per year CA Shasta County Sheriff, 300 Park Marina Cir, Redding, CA 96001, United States Apply before 5/28/2024 5:00
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Overview

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere.  With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

ABOUT THE DEPARTMENT

The Sheriff's Office is organized into four major divisions: Custody, Services, Enforcement, and Coroner.

The Custody Division includes the County Jail and the Annex Work Facility. The purpose of the jail is to incarcerate offenders while providing basic medical care for County, State, out-of-County, and federal prisoners who are ineligible to be assigned to alternative custody programs. The jail is a maximum-security facility that houses both pre-sentenced and sentenced offenders. 

The Services Division includes The Local Office of Emergency Services, Personnel and Hiring, the Background Unit, Internal Affairs, and the Records Unit.

The Enforcement Division handles all Patrol related matters. The Major Crimes Unit augments patrol and investigates property crimes, and crimes against people. The Enforcement Division is also responsible for municipal law enforcement services within the City of Shasta Lake. The Animal Regulation Unit is also under the Enforcement Division of the Sheriff’s Office.

The Sheriff is also the County Coroner; therefore, the Coroner’s Division is responsible for investigating sudden, violent, unusual, and unexpected deaths, when the decedent has not been recently seen by a physician. The Coroner’s Division is commanded by a Lieutenant who serves as the Agency’s Chief Deputy Coroner. 

ABOUT THE POSITION

Account Clerk I: Under supervision, to learn to perform clerical work involving the maintenance of financial and statistical records; and performs related work as required.

Account Clerk II: Under general supervision, to perform financial recordkeeping work involving the maintenance of financial and statistical records in a manual or automated environment; obtains and compares information related to department records, programs, and services; and performs related work as required.

SPECIAL NOTE: An individual will be required to pass a background investigation relevant to working in a law enforcement office or facility, prior to being hired. 

IDEAL CANDIDATE

The ideal candidate will have at least six months of financial recordkeeping experience, and experience working with MS Word, MS Excel and Adobe Acrobat.

DISTINGUISHING CHARACTERISTICS

Account Clerk I: This is the entry-level class in the Account Clerk series. While incumbents are required to have basic mathematical skills and knowledge of recordkeeping techniques, they are not required to have previous clerical experience and are considered to be in a training status. Employees in this class receive in-service training and are given detailed instructions in the performance of routine accounting; statistical and case recordkeeping tasks and perform tasks that are more structured and repetitive than those assigned at level II. Incumbents can reasonably expect to promote to the next higher class of Account Clerk II after one (1) year of financial recordkeeping experience.

Account Clerk II: This is the journey-level class in the Account Clerk series. Incumbents in this class perform financial recordkeeping work requiring training and experience in office methods and equipment and a capacity to utilize a variety of pertinent financial and statistical recordkeeping procedures, precedents and policies. Working with less supervision within a framework of established methods and procedures, the level of work requires that incumbents choose from among a variety of alternatives in solving work problems typical of their assignments and is distinguished from the next higher class of Senior Account Clerk in that incumbents in the latter class typically are assigned the more complex financial recordkeeping duties, or may act in a lead worker capacity over a small number of clerical staff. The Account Clerk I/II differs from the Office Assistant I/II in that the primary duties of the Account Clerk involve the application of mathematical skill and ability in the use of financial, numerical and statistical data and information. The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to the primary function and most frequently performed duties.

EXAMPLES OF ESSENTIAL DUTIES

Account Clerk I: Duties may include, but are not limited to, the following. For Account Clerk I, duties are performed at the entry level: Maintains financial and statistical records; makes arithmetical tabulations; posts financial data by hand or computer to registers, subsidiary ledgers, expenditure and case records; code, verify, and file various financial documents; checks data in various documents for accuracy; prepares or assists in preparing statistical and fiscal reports required by state, federal, and local agencies; assists with compilation of budget information including work and time records; gathers and summarizes information from source documents or computerized reports and arranges in understandable, presentable, or prescribed format; handles money transactions such as collecting and disbursing monies and other negotiable items related to department's programs and agency operations; checks, balances, and reconciles cash statements and computerized reports; processes or assists with the processing of documents such as invoices, purchase orders, warrants, food stamps, and other records; answers telephone calls to provide, elicit, or verify information or data; may operate automated systems to produce letters, reports, summaries, notices, checks, data, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports; performs other clerical duties such as typing, filing, counter service, copying, etc. on an as needed basis; assembles, sorts, matches, checks, codes, dates, numbers, lists and logs financial and statistical data; processes items such as claims invoices, purchase orders, payments, warrants; receives and accounts for money; posts to and works with ledger accounts and other records; processes information for transmittal to Data Processing; makes arithmetical calculations; keeps various financial and statistical records; operates calculating and adding machines, computer terminal and other office machines; maintains files; performs related duties as assigned.

Account Clerk II: Assembles, sorts, matches, checks, codes, dates, numbers, lists and logs financial and statistical data; processes items such as claims invoices, purchase orders, payments, warrants and tax statements; verifies, balances and adjusts accounts and records; receives and accounts for money; computes financial penalties; computes, adjusts, interprets and maintains payroll records; posts to and works with ledger accounts and other records; breaks out charges and allocates to appropriate source; processes information for transmittal to Data Processing; reconciles bank statements and prepares deposits; makes arithmetical calculations; prepares checks and warrants; keeps various financial and statistical records and prepares regular and special reports; operates calculating and bookkeeping machines, computer terminal and other office equipment; maintains files; may assist the public and other employees by answering questions and explaining financial and payroll procedures and financial recordkeeping requirements; maintains financial and statistical records; makes arithmetical tabulations; posts financial data by hand or computer to registers, subsidiary ledgers, expenditure and case records; code, verify, and file various financial documents; checks data in various documents for accuracy; prepares or assists in preparing statistical and fiscal reports required by state, federal, and local agencies; assists with compilation of budget information including work and time records; gathers and summarizes information from source documents or computerized reports and arranges in understandable, presentable, or prescribed format; handles money transactions such as collecting and disbursing monies and other negotiable items related to department's programs and agency operations; checks, balances, and reconciles cash statements and computerized reports; processes or assists with the processing of documents such as invoices, purchase orders, warrants, food stamps, and other records; answers telephone calls to provide, elicit, or verify information or data; may operate automated systems to produce letters, reports, summaries, notices, checks, data, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports; performs other clerical duties such as typing, filing, counter service, copying, etc. on an as needed basis; performs related duties as assigned.

TYPICAL QUALIFICATIONS

The level and scope of the knowledge and skills listed below are related to job duties as distinguished between the two levels in the Definition section.

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Account Clerk I:

Knowledge of: Office methods, procedures and equipment; recordkeeping techniques.

Ability to: Make arithmetical calculations with speed and accuracy; follow oral and written directions; learn office rules, methods and policies; operate calculating and adding machines and other standard office equipment; learn to enter and retrieve data on a computer terminal; establish and maintain cooperative relationships with those contacted in the course of work; modern office practices, methods, and procedures; basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; methods, practices, and procedures of financial and statistical record keeping; general goals and purpose of the department's programs; common word processing, spreadsheet, and database software packages.

Account Clerk II: 

Knowledge of: Office methods, procedures and equipment; methods, practices and terminology used in bookkeeping, financial and statistical recordkeeping; basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; general goals and purpose of the department's programs; common word processing, spreadsheet, and database software packages.

Ability to: Make arithmetical calculations with speed and accuracy; learn office rules, methods and policies; learn, interpret and apply pertinent financial and statistical recordkeeping procedures, precedents and policies; use good judgment in choosing among available alternatives, in recognizing scope of authority, in seeking assistance and making referrals; learn to enter and retrieve data on a computer terminal; establish and maintain cooperative relationships with those contacted in the course of work; calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions; compare, transcribe, track, and reconcile information between documents, accounts and ledgers; enter data quickly and accurately into automated system; compare and transcribe numbers and words accurately; locate, identify, and correct inaccurate or incomplete information; read English at a level necessary to understand procedure manuals, policy guidelines, software manuals, technical documents and reports; communicate effectively verbally, and in writing, with individuals from diverse socio-economic and cultural backgrounds; establish and maintain effective working relationships; follow written and oral directions and instructions; perform a variety of financial, statistical, and case recordkeeping assignments; prepare and maintain accurate reports and records.

These standards are typically attained with one (1) year of experience comparable to that of an Account Clerk I with Shasta County; OR one (1) year of full-time clerical accounting experience performing fiscal, statistical, or case record office support work in an office environment.

SPECIAL REQUIREMENT

  • Possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.
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