Administrative Assistantalaska Judicial Council

State of Alaska
Full Time 30 per week $2,022 Per month AK Alaska Court System, St Mary's, AK 99658, United States Apply before 5/28/2024 5:00
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Overview


The Alaska Judicial Council (AJC) is accepting applications for an Administrative Assistant 2 in Anchorage (salary range 13).  Reporting to the AJC Executive Director, the selected applicant will perform a variety of administrative and clerical tasks.   
 
 
Current assigned duties include:
  • Work on routine and special projects requiring compilation and entry of information pertaining to the Council's work on selection and retention of judges;
  • Enter data and run queries in the Council's databases;
  • Maintain accurate and current information on the Council's web site;
  • Work with other staff to manage and process attorneys' applications for judgeships and documents related to the evaluation of judges standing for retention;
  • Provide administrative and logistical support for meetings of the Alaska Judicial Council;
  • Copy, collate, file, scan, and distribute Council meeting materials, reports, articles, and other documents;
  • Send out surveys to attorneys, track returns, enter data, and query databases;
  • Organize files, answer phones, screen callers, and respond to requests for information; answer questions from the public.
 
 
 As the ideal applicant, you will possess the following knowledge, skills, and abilities.  Please detail these in the required letter of interest. 
  • Outstanding attendance, punctuality, dependability and leave usage.
  • Ability to uphold and follow rules and procedures regarding the use and disclosure of confidential information.
  • High degree of conscientiousness, attention to detail, and accuracy.
  • Experience preparing professional documents.
  • Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate.
  • Experience working positively and productively in a team environment.
  • Proficiency using Microsoft Word, Excel, Outlook, and Access.

Work Schedule
This position may be filled at either 30 hours per week or 37.5 hours per week.  Normal work hours at 37.5 are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.  
 

What benefits do we offer?
Typical Benefits for Full Time Employees Include: 
  • 11 paid holidays per year
  • Medical and dental coverage for employee and eligible dependents
  • Vision plan (optional)
  • Employer-paid Basic Life insurance with additional coverage available
  • Membership in the Public Employees Retirement System (PERS)
  • Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
  • Alaska Deferred Compensation Plan (optional)
  • Personal leave accrual 
 
See for additional information. 
  
  
IMPORTANT:  Please attach a letter of interest in employment as an Administrative Assistant 2 with the Alaska Judicial Council.  Failure to submit a letter of interest may disqualify you from consideration for an interview.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND three years of progressively responsible, fully qualified secretarial work experience AND the ability to keyboard at least 50 words per minute (net).

Substitution:

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required secretarial work experience.

A bachelor's degree from an accredited college will substitute for one year of the required secretarial work experience.

Additional Required Information

This applies to your application submission.
 
Documents to be Attached to the Application (REQUIRED):

  • A professional letter of interest, completed per the instructions below.
  • Post-secondary transcripts, if using to meet minimum qualifications.
  • Keyboarding certification dated within one year showing a keyboarding speed of at least 50 words per minute (net).
 
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
  • Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.    
  • A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
 
 
LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application email it to .
  
The letter should:
1) Be professionally written and include proper format, grammar, spelling and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Highlight your experience in relation to the knowledge, skills, and abilities listed under the "Job Description" section of this recruitment; and include specific examples to demonstrate your experience.
  
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.
 
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 50 wpm or higher (net).  Keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: .  Appointments are not necessary.  Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.
  
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
  
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
  
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the AJC may not be considered for employment without the approval of the Executive Director.
 
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact Human Resources at (907) 264-8242.

Contact Information

For more information on the Alaska Judicial Council, please visit: E-Mail:  Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 Phone: (907) 264-8242
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