Accounting Assistant Ii

Thurston County
Full Time $4,111 - $5,468 Per month WA 3000 Pacific Ave SE, Olympia, WA 98501, United States
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Overview

**This job announcement will be open continuously until filled, and the first review of applications will occur on June 10th, 2024. The Auditor's Office reserves the right to close the recruitment at any time. To ensure consideration for this position, please submit your application as soon as possible**
The Accounting Assistant II position serves within the Financial Services Division of the Thurston County Auditor's Office. The duties and responsibilities assigned to this position will be predominately in Accounts Payable and will include, but is not limited to, auditing vendor payment claims, issuing warrants, processing electronic payments, creating vendor accounts in the financial system, and 1099 tracking for reporting purposes. Other responsibilities may also include the scheduling of staff meetings, ordering office supplies, maintaining archive lists for retention purposes, and other clerical duties.

This position may also be responsible for:
  • Preparing, maintaining, or posting complex financial data to general ledgers, special ledgers, and other fiscal records.  Reconciles accounts and prepares a variety of financial reports.
  • Assumes responsibility for departmental accounting records or assists with a County-wide bookkeeping function such as payroll or accounts payable.
  • Records, balances, and classifies all income and expenditures to proper accounts in accordance with BARS and County procedure.
  • Prepares entries, reviews entries, and documents prepared by others to ensure accuracy, propriety, proper account coding, adequate explanations, and other applicable information in accordance with federal and state regulations. Reconciles accounts and adjusts irregularities.
  • Trains or consults with other County staff in these functions and responds to questions.
  • Audits subsidiary journals, registers, and other original entries prepared by employees of lower classifications for accuracy and propriety.
  • Develops and prepares departmental financial reports and budget. Assists with or prepares County financial reports.
  • Performs special projects requiring extensive research, interpretation, or auditing of statistical data.
  • Reviews the various accounts, financial summaries, and statements to recommend improvements or revisions in the accounting system or its procedures.
  • Assists in testing computer accounting programs used in the work unit.
  • Assists in directing the work of employees of lower classifications; may assign and review completed work.
  • May provide clerical assistance as needed.
  • May perform any of the tasks listed in the Accounting Assistant I.

Qualifications

  • High School Diploma or GED and one year of college level accounting courses. Additional experience may substitute for college level courses on a year-for-year basis. 
  • Two years of general accounting experience. 
  • Ability to utilize a personal computer and applicable software to successfully perform the essential functions of the job. 
  • Must possess a valid Washington State Driver's license, or the ability to obtain a license within 30 days of employment, or otherwise meet the travel requirements of the position.

Desired Skills

Knowledge of:

  • Microsoft Office products such as Excel and Outlook.
  • Double-entry bookkeeping and governmental accounting principles and procedures.
  • BARS governmental accounting system.
Ability to:
  • Make arithmetic calculations rapidly and accurately.
  • Organize and prioritize accounting projects with minimal supervision.
  • Direct the work of other employees.
  • Communicate effectively, both orally and in writing.
  • Multitask while maintaining high attention to detail.
  • Remain professional at all times even during uncomfortable situations.
Experience with/in:
  • Excellent customer service skills.
  • Accounts Payable processes.
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