Administrative Analyst I

City of Oakland
Full Time 94612. Workstations are available during regular business per week $79,235 - $97,284 Per year CA 520 3rd St # 200, Oakland, CA 94607, United States
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Overview

The Position

***Recruitment Reopened***

This recruitment is being reopened to accept additional applicationsCandidates who previously applied do not need to reapply

Original filing period: 01/11/2024 - 01/28/2024

Reopened for filing: 05/13/2024 - 05/17/2024

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.  

The City of Oakland is recruiting to fill multiple Administrative Analyst I vacancies within various departments including, but not limited to, Housing & Community Development (HCD), Oakland Public Works (OPW), Department of Violence Prevention (DVP), Oakland Police Department (OPD), Planning and Buildings Department (PBD), the Police Commission, and Economic & Workforce Development (EWD). 

Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, at the forefront of Race and Equity work, and a full-service organization with many innovative community services. Your unique experiences will be an important contribution to our success.  As an Administrative Analyst I, you will be an integral member of the department’s administrative team and you will be key in assisting the development of innovative processes and procedures. 

We are recruiting at the Administrative Analyst I and Administrative Analyst II levels, if you would like to be considered for both levels, you must submit separate applications for each posting. 

We are looking for someone who:  

  • Has experience working with Microsoft 365 products: Administrative Analysts use Microsoft Word and Excel to prepare complex reports.
  • Possesses analytical skills: You will be responsible for assisting in developing, monitoring, and analyzing complex budgets, and making recommendations.
  • Can write well, using proper grammar and syntax: You will be responsible for writing policies and procedures for departmental operations.
  • Has some experience in quality assurance and performance management: Your knowledge of administrative processes will allow you to assist in the coordination of primary functions and activities between departments and outside agencies.

What you will typically be responsible for: 
 

  • Assisting in monitoring budget development.
  • Assisting in developing and administering departmental grant programs.
  • Assisting in departmental recruiting, classification, training, payroll, employee relations, and personnel rules and regulations administration.
  • Assisting in reviewing and preparing City Council agenda materials.
  • Assisting in the development of policies and procedures for departmental operations.
  • Assisting in preparing and analyzing complex reports.

To see the full job description for this position click here: 
 


Flexible Staffing:This classification has been designated for flexible staffing. Incumbents in the Administrative Analyst I classification may be eligible to advance without formal examination to the Administrative Analyst II classification in accordance with established City flexible staffing policies and procedures.   
 
Click on the link to see a video on what it's like to work for the City of Oakland! 

 
 A few reasons you might love this job:

  • You will work with a team of different classifications within the department, allowing you to develop a well-rounded view of how the department works and the duties performed in the various units.
  • Your work will help impact the City’s ability to provide important public services to a community with a rich and dynamic history. 
  • You will work in a fast-paced, varied, and challenging environment.
  • You will have the opportunity to build collaborative working relationships with City partners.
  • This is an interesting job, and if you enjoy research, writing, collaborating with department subject matter experts, and problem-solving, you will thrive in this position.

A few challenges you might face in this job:

  • Handling multiple tasks with competing and critical deadlines can be difficult. 
  • You will be working as a part of a team and this can yield a variety of unknown or unexpected experiences.
  • There is a specific budget and you may have to work with limited staff.

Competencies Required:

  • Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data 
  • Critical Thinking: Analytically and logically evaluating information, propositions, and claims
  • Fact Finding: Obtaining facts and data pertaining to an issue or question
  • Reading Comprehension: Understanding and using written information
  • Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
  • Professional & Technical Expertise: Applying technical subject matter to the job
  • Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
  • Adaptability: Responding positively to change and modifying behavior as the situation requires
  • Attention to Detail: Focusing on the details of work content, work steps, and final work products
  • Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
  • Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things
  • Oral Communication: Engaging effectively in dialogue
  • Writing: Communicating effectively in writing
  • Customer Focus: Attending to the needs and expectations of customers
  • Teamwork: Collaborating with others to achieve shared goals

Minimum Requirements for Application

This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications.   

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.Education:

Bachelor's degree from an accredited college or university in public or business administration, economics, accounting, or related field.

Experience:

One year of experience performing responsible administrative work.

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