Administrative Assistant

State of Alaska
Full Time 32 semester per week $24 - $26 Per hour AK Postsecondary Education Department, 3030 Vintage Blvd, Juneau, AK 99801, United States Apply before 5/20/2024 5:00
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Overview


Do you thrive in a team-centric environment with opportunities for growth?Are you seeking a position that encourages analytical thinking?If so, you are encouraged to join the Program Operations team at the Alaska Commission on Postsecondary Education (ACPE)!
ACPE is recruiting for an Administrative Assistant to complete our Program Operations team. The successful applicant will be trained to work in one or more specialized areas related to the administration and servicing of state and federal financial aid programs, such as maintaining borrower accounts, administering garnishment and lien actions, monitoring third party vendor actions, or serving as a liaison to financial aid staff, schools, and other sections within ACPE. They will actively support the agency's values: Service, Innovation, Empowerment, Quality and Accountability.
 
ACPE values continuous learning and growth. We support training for employees and have opportunities for upward mobility. ACPE hires engaged candidates who are willing to expand their knowledge and skills, and is willing to train the right candidates.
 
ACPE provides sustainable solutions for college, career and technical training. Our Juneau office is conveniently located in the Vintage Business Park area of Mendenhall Valley, close to the bus line, with plenty of available parking. Positions with the Commission are eligible for all State of Alaska health care, leave and retirement benefits. For more information about ACPE, our mission and our services, visit our website at:
 
 The ideal candidate will possess some or all of the following knowledge, skills, and abilities: 
 
  • Skill in basic bookkeeping or accounting
  • Ability to read, interpret, and explain policies, procedures, and legal documents
  • Experience working with confidential information and documents
  • Ability to create process documentation
  • Proficiency in the MS Office Suite of programs

Minimum Qualifications

  • High school diploma or the equivalent; and
  • Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience


Other Information
This is a fully exempt job class under AS 39.25.110(11).

Additional Required Information

EDUCATION
If postsecondary education is being used to meet minimum qualifications, you must complete the Education and Training section of the application and attach your transcripts to your application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

INTERVIEW
Applicants invited for an interview will be required to provide the following at time of interview:

  • List of three (3) professional references including current daytime phone numbers.
  • Copies of your two (2) most recent performance evaluations. Letters of reference may be substituted for evaluations.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYThis recruitment is open to Alaska Residents only. Applicantsmust meet to be considered for employment at this time.

Special Notice: Please Read CarefullyAn applicant’s response to the minimum qualification question must be supported by the job application.
 
This position is established as a flexibly-staffed position for ranges 13 to 14. Series levels are distinguished by the organization's business needs and the candidate's experience, proficiency, judgment, and independence. If hired at range 13, promotion to range 14 will occur upon successful completion of the probationary period and training plan.
 
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

This position is in the exempt service; therefore, it is not covered by the terms of a collective bargaining agreement. As a result, ACPE may choose to fill this position as soon as a qualified applicant is identified. While ACPE is in the Department of Education and Early Development for administrative support services only, the Commission and its staff are not subject to the direction of the Commissioner of Education and Early Development nor the State Board of Education. Applicants who have any type of educational loan with the Commission must be current in payments to be considered for employment. A routine background check will be conducted on those applicants interviewed and under serious consideration for the position.

EEO Statement 
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.  

Contact Information

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to  
 
For applicant password assistance please visit: 
 

For specific information about this position, please contact the hiring manager at the following:Nancy Womack, Program Analyst
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