Administrative Assistant

State of Alaska
Full Time 48 per week $25 Per hour AK Alaska Department of Fish and Game, 333 Raspberry Rd, Anchorage, AK 99518, United States Apply before 5/15/2024 5:00
Advertisement

Overview

This position is open to Alaska Residents only.
  Please check our 
 to determine if you qualify.The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting for an Administrative Assistant 2 located in Juneau!
What you will be doing:The Administrative Assistant 2 is responsible for the day-to-day administrative duties within the headquarters unit in Juneau, supporting staff in Juneau and Anchorage.  It provides administrative support in personnel, payroll, recruitment, procurement, and adapting internal processes to meet the division's needs.  There are no average days - you must be able to adapt to shifting priorities quickly, manage constant interruptions, and collaborate with other administrative staff to ensure necessary tasks are completed.

Our organization, mission and culture:
The Division of Commercial Fisheries strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The benefits of joining our team:
The Headquarters Administrative Section is a highly effective team of professionals who strive to produce quality work, allowing the division to accomplish its important mission. This position offers great learning opportunities, varied and interesting work, and a fun and innovative team.

The working environment you can expect:
 The current office is located in downtown Juneau, next to the Whale statue and boardwalk, with available parking. The work environment is casual, collaborative, and customer service oriented. The current team is a tight-knit group that values each other’s contributions and work.

Who we are looking for:
  • Skill in using computer software programs to maintain staff information, such as word processing, spreadsheet creation and maintenance, and database maintenance, as well as the ability to learn state and department proprietary computer systems.  
  • Ability to comprehend, interpret, apply, and explain policies and procedures, bargaining contracts, rules, and instructions.  
  • Able to establish and maintain cooperative working relationships with staff and communicate effectively verbally and in writing.  
  • Ability to multi-task with numerous interruptions while remaining organized and prioritizing a large workload.
  • Thorough understanding of administrative functions and the ability to lead an administrative staff, preferably including experience with the Integrated Resource Information System (IRIS) Human Resources Management program.

To view the general description and example of duties for an Administrative Assistant 2 please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs 


Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:
-Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
-Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
-Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
-Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

 

Additional Required Information

REQUIRED DOCUMENTS

Please provide at time of application submission or withing 48 hours of the close of the announcement:

  1. Copy of college transcripts, if using to meet minimum qualifications (unofficial is acceptable).
If selected, please provide at the time of the interview:
  • A list of three (3) professional references with current contact information (phone number and email address)
  • Copies of the last two (2) evaluations or two letters of recommendation from a current or past employer.  

EDUCATION 

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.


SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES 

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at .

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to
 
 For applicant password assistance please visit:  

Contact Information

For specific information in reference to the position please contact the hiring manager:  

Teri Kuzakin

Phone: (907) 465-3103


Advertisement