Administrative Assistantfairbanks Aca

State of Alaska
Full Time 37.5 per week $26 Per hour AK Alaska Court System, St Mary's, AK 99658, United States Apply before 5/21/2024 5:00
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Overview


The Area Court Administrator of the Fourth Judicial District is accepting applications to fill an Administrative Assistant vacancy located in Fairbanks.  The successful applicant will provide administrative support to the Area Court Administrator and Rural Court Administrator for the Interior.
  
* Employees transferring from another State of Alaska agency may receive consideration for an advance step placement. *

  

  
Administrative Assistant Major Responsibilities
  
  • Perform administrative support duties for ACA office staff and serve as primary internal and external point of contact for the office;
  • Answer phones and assist the public by providing information on court cases, procedures, and records within the scope of confidentiality requirements;
  • Process incoming mail, review incoming bills for ACA approval; maintain filing systems;
  • Arrange travel and accommodations; and prepare travel and expense documents to submit to the Travel Desk;
  • Maintain and distribute law clerk applications for judges' review; prepare welcome letters to successful law clerks; maintain district law clerk schedule;
  • Coordinate special court functions and facility use requests;
  • Order supplies, special requisitions, and equipment;
  • Compose correspondence; schedule appointments and meetings for ACA staff;
  • Collect, review, and submit timesheets from all Fairbanks and rural employees on a semi-monthly basis;

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.  
 


Typical Benefits for Full Time Employees Include: 
  • 11 paid holidays per year
  • Medical and dental coverage for employee and eligible dependents
  • Vision plan (optional)
  • Employer-paid Basic Life insurance with additional coverage available
  • Membership in the Public Employees Retirement System (PERS)
  • Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
  • Alaska Deferred Compensation Plan (optional)
  • Personal leave accrual 
 
Personal leave accrual is based on years of creditable state service. Those new to state service will accrue 4 weeks of paid leave (with cash value) that will increase after 2 years of service.

IMPORTANT: Please attach a letter expressing your interest in employment as an Administrative Assistant with the Alaska Court System.

This position is assigned to the court's partially exempt service; the incumbent serves "at-will" to the appointing authority.
 
See for additional information.
 
  For more information on the Alaska Court System, please visit:
  
For information about what state courts do, please watch the following short video:
 
The Alaska Court System is an EEO employer and proudly promotes diversity. 

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate.
AND
Two years of progressively responsible, fully qualified work experience as an administrative assistant.
AND
The ability to keyboard at least 40 words per minute (net).

Substitution:
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.

A bachelor’s degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred.

Additional Required Information

This applies to your application submission.
  
Documents to be Attached to the Application (REQUIRED): 
 

  • A letter of interest, completed per the instructions below.   
  • Post-secondary transcripts, if using education to meet minimum qualifications.    
  • Keyboarding certification dated within one year showing a speed of at least 40 words per minute (net).    
 
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
  
  • Copies of your most recent (2) performance evaluations, if available.    
  • A list of three (3) professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.
 
LETTER OF INTERESTPlease attach a professional letter to your application before submitting it online or, if unable to attach to your application, email it to . 
 
Your letter should:
 
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
 2) Explain how you meet the minimum qualifications of the position.
 3) Express your interest in employment with the Alaska Court System.
  
Your letter will be used to help determine which applicants advance to the interview phase of the recruitment and selection process.
 
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include:  and .  In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: .  
WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, you will not advance to the interview and selection phase of the recruitment.
 
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.  Copies of academic transcripts will be required.
 
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager.
 
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
 
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.    

Contact Information

Contact Title:

Recruitment
  E-Mail: 
gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

 Fax Number: (907) 264-8262

 Phone Number: (907) 264-8242

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